Administrative Assistant Ii - West Palm Beach, United States - City of West Palm Beach

City of West Palm Beach

Verified Company

West Palm Beach, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Under limited supervision, performs high level secretarial and administrative assistance of a confidential nature for the Development Services/Planning and Zoning division; and ensures flow of accurate information in a timely efficient manner; and performs other related duties and special projects as assigned.

DUTIES AND RESPONSIBILITIES (Which are not in any hierarchical order)

Performs variety of routine and complex secretarial duties.
Maintains confidential records and reports for department.
Maintains schedules and completes travel arrangements for department heads.
Maintains, tracks and processes invoices and budgetary expenditures.
Establishes and maintains records and files.
Responds to inquiries and requests.
Dictation and transcription of staff meeting minutes.
May supervise staff or serve in a lead capacity.
Performs other related duties as assigned.

Salary
$22.60 hourly - Pay grade 48

Excellent benefits

Qualifications

Associates degree with a major in Business Administration and four (4) years of high level secretarial or administrative experience, or any equivalent combination of training and experience.

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Education Requirements:To be considered valid (or verified) for position qualification purposes, and consistent with City Hiring Policy 4-5, a High School, GED or equivalent diploma, and all higher education degrees or certifications must have been issued by

a) a public education institution in the State of Florida or any State or Territory of the United States; or
b) an institution accredited by an accrediting organization that is recognized by the Florida Department of Education or the U.S. Department of Education; or
c) an institution that is accredited by an organization that is recognized by the Council for Higher Education Accreditation (CHEA); or
d) an institution whose degree or certification is accepted by institutions identified in either a), b), or c), above, for the purpose of admission to institutions identified in either a), b), or c) above.
International degrees will be evaluated to determine if they satisfy qualification requirements

Additional Details

The selection process for this position may consist of any, all or a combination of the following tests: evaluation of training and experience, written examination, structured oral interview or other assessment method.

State of Emergency:

When normal operations of City departments are suspended or interrupted due to a declaration by the Mayor that a state of emergency exists, all employees will be deemed critical by the City.

For the preparation and/or continuation of emergency operations or for special work detail, employees deemed necessary shall be required to work.

Employees deemed critical by the City but not needed for the initial preparation and/or continuation of emergency operations or for special work detail may be directed not to report to work, and given paid administrative leave or they may be reassigned to another location that best meet the needs of the City.

How To Apply

The City of West Palm Beach is an equal employment opportunity employer. The City values the service of veterans to our country, supports recruitment of veterans and veterans' preference will be given in accordance with Chapter 295 of the Florida Statutes for those who met the minimum requirements of the position. Background investigation, physical, and drug and alcohol screening is required as condition of employment.

Currency

USD