Executive Assistant - Boston, United States - Tufin Software Technologies Ltd.

Tufin Software Technologies Ltd. Boston, United States

2 weeks ago

Description

We are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer.

The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team.

The candidate should possess strong communication skills, thrive in a fast-paced environment, and be highly reliable, accountable, and results-driven.

This hybrid role is based out of our US Headquarters in Boston and requires being in-office 3 days per week.

Executive Support:

Serve as the primary administrative point of contact for internal (executives and employees), and external (customers, partners, prospects, etc.) stakeholders on all matters pertaining to the office of the CEO and CRO. Plan, coordinate, and manage extremely active calendars and schedule, arrange meetings, travel, and accommodations - ensure schedules are followed and respected
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through to successful completion, often with strict deadlines
Work closely and effectively with the CEO and CRO to keep them well informed of upcoming commitments and responsibilities, following up appropriately
Compose and prepare correspondence that is often times confidential, and handle confidential or sensitive information with discretion
Assist the Executive team by performing various duties based on the shifting and growing needs of the company
Be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Create documents in support of meetings/conference calls, including presentations, reports, and proposals
Attend key meetings as required, preparation of agenda and meeting minutes as needed. Independent follow-up on action items from meetings
Coordination, preparation, and reconciliation of travel and expense reports

Office Management:

Support the Tufin office by leading and handling office management tasks
Welcome visitors and direct them to the relevant office/personnel
Order office supplies, restock, and maintain inventory
Handle daily mail and coordinate shipping requests
Order catering for meetings and special events
Manage communication with the building management and cleaning staff
Assist in planning company events, including team-building events
Support the Finance team and other departments, as needed
Assist with ad-hoc projects, which vary based on office needs

Requirements

3+ years' experience in an administrative role, supporting a team; Hi-tech industry and C-level experience are a plus.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Excellent interpersonal, written and verbal communication skills
Ability to produce accurate, high-quality work
Outstanding service orientation and proactive problem-solving skills
Must be flexible and willing to assist others
High level of reliability, diligence, professionalism, and discretion
Highly resourceful team-player with the ability to also be extremely effective independently and be a self-starter
Emotional maturity
Forward looking thinker, who actively seeks opportunities and proposes solutions
Proficient in Microsoft Office (Outlook, Word, Power Point, and Excel)

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