Executive Assistant - Boston, United States - Boston Childrens Hospital

Boston Childrens Hospital Boston, United States

1 week ago

Description

Job Posting Description

The Executive Assistant shall be responsible for:

Exercising judgment and discretion to handle incoming issues and requests, determining appropriate actions, responses, and solutions in a responsive and professional manner.
Understanding and effectively utilizing relevant Hospital chains of command and reporting systems to effectively triage a range of matters, including time-sensitive, challenging, confidential, and/or sensitive business and employee information and matters. Able to de-escalate personnel situations as necessary.
Managing supervisor's calendars and meeting schedules with consideration of timing, sequencing, and meeting location/travel requirements.
Arranging external travel and itineraries.
Planning, preparing, and executing logistical and administrative requirements for meetings, interviews, seminars, conferences, and special events.
Circulating agendas, minutes, presentations, and other materials. Coordinating logistical and technological arrangements to ensure seamless execution.
Supporting the business and financial operational responsibilities through tracking expenses, facilitating the contract management process, ensuring timely execution of contracts, handling purchase orders and reimbursements, and tracking department budgets.
Drafting emails as directed, creating and editing correspondence with manager guidance, and drafting other communications as directed.
Accurately maintaining an effective filing and document management system for department information and/or files.
Interacting with vendors and external parties.
Completing other projects as assigned.

Schedule: Monday-Friday 8:30a-5:00p , Onsite in Boston, MA.

To qualify, you must have:

Bachelor's Degree
1 year of administrative experience
Must have the ability to work with a high degree of independence from conception to completion.
Must be able to work under pressure and handle a wide variety of simultaneous activities and confidential matters with trust, confidence, and discretion.
Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
Must have the ability to prioritize, oversee, and manage projects.
Ability to work with diverse internal and external constituencies spanning front-line staff to senior-level Executive(s)s as well as a variety of external stakeholders.
Highly adaptive to new technologies and expert in all key Hospital administrative operating systems, including the Microsoft Office suite and PeopleSoft.
Ability to take personal initiative and work independently, as well as part of a team.
Ability to meet deadlines in a complex and fast-paced environment.

Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Executive Assistant

1 week ago

Piper Companies Boston, United States

Piper Companies is looking for an Executive Assistant to join a financial organization in Boston, MA. This is an onsite and full-time position. · Essential Duties of the Executive Assistant:Provide administrative support to Managing Director(s) and deal team with complex needs, i ...
Executive Assistant

6 days ago

ZP Group Boston, United States

Piper Companies is currently searching for an Executive Assistant to work on site in Boston, MA, for an independent commercial real estate investment bank. The Executive Assistant will be a crucial part in supporting multiple management professionals. · Responsibilities of the Ex ...
Executive Assistant

1 week ago

Liberty Mutual Group Boston, United States

Identifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication. Man Executive Assistant, Executiv ...
Executive Assistant

1 week ago

SHAWMUT DESIGN AND CONSTRUCTION Boston, United States

Maintain the calendars and/or daily schedules of the Executives. Draft letters, emails, reports and other correspondence as required; Coordinate and implement special projects; maintain confidential files; attend staff meetings, take and distribute m Executive Assistant, Executiv ...
Executive Assistant

1 week ago

Wayfair LLC Boston, United States

Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for our Talent Leadership members. This is a fantastic opportunity for the right individual to s ...
Executive Assistant

1 week ago

Liberty Mutual Boston, United States

Pay Philosophy · The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these p ...
Executive Assistant

1 week ago

Shawmut Design and Construction Boston, United States

Overview · At Shawmut, you will have the opportunity to own your career and deliver impact within our culture of ownership and innovation focused around providing the gold standard of client service for the world's most recognizable and elite brands and institutions. We are looki ...
Executive Assistant

1 week ago

Tufin Software Technologies Ltd. Boston, United States

· We are looking for a dynamic individual to be the Executive Assistant to the Chief Executive Officer and Chief Revenue Officer. The candidate will join Tufin at an exciting time and help grow the business by working closely with the executive team. The candidate should possess ...
Executive Assistant

1 week ago

Shawmut Design and Construction Boston, United States

Overview · Since our founding in 1982, Shawmut Design and Construction (a 100% employee-owned company) has been recognized as a Best Place to Work 60 times by our employee-owners. At Shawmut, you will have the opportunity to own your career and deliver impact within our culture o ...
Executive Assistant

23 hours ago

Bay Shore Staffing Boston, United States

BEST COMPANY IN BOSTON TO WORK FOR · Executive Assistant $100k --amazing benefits and perks Hybrid · Excellent Boston based firm is seeking a highly organized and detail-oriented Executive Assistant to support their executive team. The ideal candidate will thrive in a fast-paced ...
Executive Assistant

1 week ago

Fanning Personnel Boston, United States

Executive Assistant - Boston Asset Management firm - 4 days in office · The Executive Assistant will support a Managing Principal with a wide range of endeavors. · They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's b ...
Executive Assistant

1 week ago

WGBH Boston, United States

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives. · At GBH, we believe in the advantages of coming together to build community, mentor and ...
Executive Assistant

2 weeks ago

Manning Personnel Group, Inc. Boston, United States

Our client, a fast-paced financial services group, is seeking an Executive Assistant to add to their team. This role is pivotal in ensuring seamless executive operations and communications. The ideal candidate will provide comprehensive administrative support, manage complex sche ...
Executive Assistant

1 week ago

Fanning Personnel Boston, United States

Executive Assistant position located at an investment firm in Boston · I'm a Senior Recruiter at Fanning- Masis. Since 1968, we have been assisting our client companies, investment firms in and around Boston, with their candidate recruitment process. This scenario has enabled us ...
Executive Assistant

2 weeks ago

Monument Staffing Boston, United States

The Executive Assistant will join an existing team of two other Executive Assistants and will be charged with providing dedicated support to members of the investment team. Candidate must possess excellent organizational skills, a strong attention to detail and an ability to mana ...
Executive Assistant

1 week ago

Boston Hire Boston, United States

Booming Private Equity firm seeks an Executive Assistant to support the senior management team. This person will be part of an administrative team responsible for a variety of administrative duties, including calendar management, planning and executing client events and conferenc ...
Executive Assistant

1 week ago

The Planet Group Boston, United States

Executive Assistant · Contract to permanent · Onsite in Brighton, MA 3 days/week, work from home 2 days/week · Pay range: $40-50/hour · Must have: · 3 plus years EA experience supporting a VP or higher · Large company experience · MS Office · Tech Savvy · Description: · Foster s ...
Executive Assistant

1 week ago

Piper Companies Boston, United States

Piper Companies is looking for a Executive Assistant to join an investment banking organization. This is a full-time position and fully onsite in Boston, MA. · Essential Duties of the Executive Assistant:Provides administrative support to multiple senior level executives. · Handl ...
Executive Assistant

1 week ago

CYNET SYSTEMS Boston, United States

Job Description: · Pay Range $22.19hr - $28.19hr · Responsibilities: Perform Administrative and Office Support Activities including but not limited to creation/revision of presentations/reports, correspondence, and excel worksheets as well as management of calendars and emai ...
Executive Assistant

1 week ago

Informa Boston, United States

Job Description · We are currently looking to hire an Executive Assistant who will provide high-level administrative support to named members of the Informa Connect Senior Leadership team. · The ideal candidate will be exceedingly well organized, is a self-starter, able to work i ...