Executive Assistant - Boston, United States - WGBH

WGBH Boston, United States

2 weeks ago

Description

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives.

At GBH, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission.

As a result, the majority of our staff are hybrid and work both from home and onsite.

Our current hybrid approach requires staff to work onsite a minimum of two days each week, every Tuesday and one other day, to be determined by their business unit.

Hybrid staff are also welcome to come in additional days each week or may be asked to come in on other days by their manager.

DEPARTMENT OVERVIEW

GBH is a public media powerhouse, serving New England, the nation, and the world with productions that educate, inspire, and entertain-on television, or radio, on the Web, and on an expanding array of mobile devices.

GBH is PBS's leading producer for TV and the Web, a major supplier of programs heard nationally on public radio, a leader in educational multimedia and media access services for people with vision or hearing loss, and the leader in public media for greater Boston and New England.

JOB OVERVIEW
This Executive Assistant (EA) position will support the Chief Development Officer at GBH responsible for fundraising and membership.

This EA will perform diverse strategic administrative functions requiring initiative and sound decision-making with the goal of achieving clear communication, efficient office operations, and effective assistance to the GBH Executive.

This challenging and fast paced position will require regular contact with GBH staff, Board members, donors, Boston business leaders and key representatives of our public media communities (PBS, CPB, NPR, etc.).

The ideal EA candidate must be able to interact diplomatically with a wide range of people in a collaborative fashion, exude grace under pressure and professionally represent the GBH Executive and our organization.

RESPONSIBILITIES

Gather/Compile information from a wide range of sources.
Create reports, correspondence, presentations, etc.
Serve as operational liaison with GBH's Executive Leadership Team, department heads, and staff, with leaders and other contacts at other public media organizations.
Provide excellent levels of service and communication with members of our Boards of Trustees and Overseers, donors and members.
Ensure seamless coordination between CDO, the President and CEO's office, direct reports and provide additional support for Development and Membership Division when needed.
Ensure familiarity with CRM system to allow for weekly data entry of donor meetings and actions.
Ensure prompt and orderly processing of documents, correspondence, internal reports, and other transactions according to standard and approved procedures.
Heavy calendar management, booking travel and coordination of expenses.
On occasion, provide on-site support for large group meetings and events (some of which will be in the evenings or on weekend days).

SKILL SET

Must have strong proficiency with PowerPoint and Excel
Excellent verbal and written communication skills
Excellent organizational skills
High professional standards, an exemplary work ethic and an openness to learning new skills as required.
Must maintain confidentiality/discretion.

EDUCATION AND EXPERIENCE
Bachelor's degree or equivalent work experience required. Must have experience as a C-level executive assistant or comparable equivalent. 3-5 years' work experience required.

JOB STATUS
Staff Position

Hybrid Position

LOCATION
Boston, MA/1 Guest Street

#LI-AMZ

GBH is an equal opportunity employer. The community and audience we serve are diverse, and we wish to foster that diversity in our workplace.

Toward that end, GBH does not discriminate against individuals in hiring, employment, or promotion based on race, religion, color, sex/gender, gender identity and gender expression, age, marital status, national origin, sexual orientation, citizenship, disability, veteran or military status, political belief, pregnancy, genetic information, or any other characteristic protected by law.

Application Process Assistance

GBH will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate an accommodation request, contact the Human Resource department by sending an email to or by calling

Executive Assistant

2 weeks ago

The Hollister Group Boston, United States

Executive Assistant · Our client, an Advertising Agency in Boston, is actively searching for an Executive Assistant to add to their team on a temporary basis. This role will likely be 3+ months long with potential for extension. The person in this position will be responsible for ...
Executive Assistant

1 week ago

The Hollister Group Boston, United States

Executive Assistant · We are currently supporting a local nonprofit in its search for an Executive Assistant. This person will work with several members of executive leadership providing a wide range of administrative support. Our client is looking for qualified candidates with ...
Executive Assistant

4 days ago

ACL Digital Boston, United States

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executi ...
Executive Assistant

2 weeks ago

Beacon Hill Boston, United States

Executive Assistant to $75K - Boutique Firm, Unparalleled Benefits · Boutique investment firm is looking for a mature and polished Executive Assistant to support key members in a successful and dynamic team Responsibilities will include monitoring and filtering incoming correspo ...
Executive Assistant

1 week ago

Russell Tobin Boston, United States

Job Title: Executive Assistant · Location: Boston, MA 02210 In-Office 4 days per week · Duration: 3 Months Plus · Type: Contract · Pay Range: $30/hr -$35/hr (DOE) · Description: · Number of Years' Experience Preferred: 5-7 years · Top 3-5 Requirements: · Experience supporting ex ...
Executive Assistant

5 days ago

Daniel Roberts Boston, United States

We have a well-known Boston Private Equity client looking for an Executive Assistant to provide support to several Senior Executives and their teams. They are looking for someone who works well under pressure, can multitask, and has meticulous attention to detail. It is a fast-pa ...
Executive Assistant

1 week ago

Ascendo Resources Boston, United States

Our client is a fast paced Financial Services firm that is going through tremendous growth. The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the execut ...
Executive Assistant

1 week ago

The Hollister Group Boston, United States

Our Boston-based NPO client is looking to hire an Executive Assistant to support their C-Suite; this is a contract-to-hire opportunity with a hybrid schedule. The ideal candidate for this role has 2+ years of senior executive support experience, strong calendar management skills, ...
Executive Assistant

2 weeks ago

Beacon Hill Boston, United States

Executive Assistant to $83K - Work in Education · Our client, a Boston-based college, is seeking an Executive Assistant to support the Provost and Dean In this role, the Executive Assistant will ensure the smooth functioning of the Office of the Provost by managing communication, ...
Executive Assistant

1 week ago

NextPhase Search Boston, United States

Executive Assistant, Venture Capital, Boston/4 days in office. Firm offers a competitive salary plus target 18% bonus and generous benefit package · About the Company/Role: Well established and growing alternative investments firm with nearly 1b across multiple funds. Active Bac ...
Executive Assistant

4 days ago

TBG | The Bachrach Group Boston, United States

TBG is partnered with a prestigious law firm seeking an Executive Assistant to join their team in Boston, MA. · Qualifications: · BA degree preferred · 3+ years EA/office support within a law firm or professional services environment · Salary: $90-95K, non-exempt · ...
Executive Assistant

2 weeks ago

Wayfair LLC Boston, United States

Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for our Talent Leadership members. This is a fantastic opportunity for the right individual to s ...
Executive Assistant

4 weeks ago

Fanning/Masis Boston, United States

Executive Assistant $120K to $125K · A highly regarded Boston firm is seeking an Executive Assistant to support the managing partner. Will arrange extensive domestic and international travel, coordinate meetings and conference calls across various countries, and navigate business ...
Executive Assistant

4 weeks ago

Monument Staffing Boston, United States

My client, an established investment firm in Boston, is looking for a talented and proactive Executive Assistant to join their administrative team · *Excellent company culture · *Fantastic Benefits · *Must have related industry (financial services) ecperience · *Salary: $85-95K/y ...
Executive Assistant

2 weeks ago

Piper Companies Boston, United States

Piper Companies is looking for an Executive Assistant to join a financial organization in Boston, MA. This is an onsite and full-time position. · Essential Duties of the Executive Assistant:Provide administrative support to Managing Director(s) and deal team with complex needs, i ...
Executive Assistant

2 weeks ago

Liberty Mutual Group Boston, United States

Identifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication. Man Executive Assistant, Executiv ...
Executive Assistant

2 weeks ago

Hire Partnership, LLC Boston, United States

We are seeking an experienced candidate for our Executive Assistant position with a fantastic national non-profit in Boston, MA Why is this a Great opportunity? Great opportunity for an experienced Admin to grow in their career Get to work for a na Executive Assistant, Assistant, ...
Executive Assistant

2 weeks ago

Shawmut Design and Construction Boston, United States

Maintain the calendars and/or daily schedules of the Executives. Draft letters, emails, reports and other correspondence as required; Coordinate and implement special projects; maintain confidential files; attend staff meetings, take and distribute m Executive Assistant, Executiv ...
Executive Assistant

4 weeks ago

Fanning Personnel Boston, United States

Executive Assistant - Boston Asset Management firm - 4 days in office · The Executive Assistant will support a Managing Principal with a wide range of endeavors. · They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's b ...
Executive Assistant

2 weeks ago

Liberty Mutual Boston, United States

Pay Philosophy · The typical starting salary range for this role is determined by a number of factors including skills, experience, education, certifications and location. The full salary range for this role reflects the competitive labor market value for all employees in these p ...