Executive Assistant - Florida, United States - CV - Christian Vision

CV - Christian Vision Florida, United States

5 days ago

Description

Corporate Services Specialist - Personal Assistant

United States | Miami-Ft.Lauderdale, Florida

About the Job

CV Americas seeks a highly organized, dedicated, and dynamic Corporate Services Specialist to serve as a Personal Assistant to our Americas Director. This role is pivotal in supporting the Regional Director in enhancing regional operational efficiency and effectiveness. The successful candidate will manage the Director's schedule, coordinate meetings and agendas, host visitors, and assist with special projects. This position offers a unique opportunity to work closely with senior leadership and contribute to multiple dimensions of CV's mission.

Who you are

A proactive and adaptable approach to work, with the ability to work independently and as part of a team. You walk with high integrity and professionalism—an empathetic communicator with a positive and patient demeanor. You are eager to take initiative and manage multiple priorities in a dynamic environment.

Who we are

Christian Vision (CV) is a well-established Christian organization with offices in 25+ locations globally. We uphold a strong desire to serve and equip Christians and the local Church in their evangelistic endeavors. To this end, we work to see impact in three key areas:

Introducing people to Jesus;
Mobilizing Christians to evangelize and
Resourcing the Church with free digital content and knowledge.

For more information on our organization, please visit our website at .

Featured benefits

100% paid premium for robust medical insurance, including vision and dental
100% paid premium for life, disability, and other supplemental insurance coverage
6% of salary contribution to Simplified Pension Plan; employer paid
Work-life balance with an enhanced PTO package including 15 vacation days, 12 holidays
A mission-driven work environment committed to reaching people with the opportunity to choose personal faith in Jesus Christ.
Opportunities for professional development and mentorship.
A supportive team culture that values collaboration, innovation, and excellence.
Competitive salary and benefits package.

Specific Responsibilities

Administrative Support: Manage the Director's calendar, including scheduling meetings, travel arrangements, and prioritizing appointments efficiently.
Meeting Coordination: Prepare meeting agendas, gather and distribute materials before meetings, and take detailed minutes.
Visitor Hosting: Coordinate logistics for visitors, ensuring a welcoming and organized experience.
Communication Facilitation: Act as a liaison between the Director and other departments, enhancing communication and the execution of initiatives.
Project Assistance: Support the Director with ongoing projects, ensuring tasks are completed within deadlines and objectives are met.
Confidentiality: Maintain discretion and confidentiality when handling sensitive information.

General Responsibilities

Comply with other typical duties for all employees and according to parameters outlined in the company's handbook (Statement of Beliefs, values, mission statement, protocols). This includes:

Have a positive attitude and be proactive.
Build and maintain a strong working relationship with peers.
Comply with all corporate rules, regulations, policies and procedures.
Be present in all personnel and team meetings.
Commit to professional development as necessary.
Comply with all health and safety requirements as set by CV.
Be a positive representation of CV.
Be available for personal and spiritual development opportunities.
Keep confidential the affairs of CV and its employees.

Requirements

Bachelor's degree in Business Administration, Management, or a related field.
Experience with Notion or other project management tools is a plus.
Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably within a corporate or nonprofit organization.
Exceptional organizational and time-management skills.
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite and digital scheduling tools.
Ability to handle confidential information with discretion.
Strong interpersonal skills, with the ability to work effectively with diverse teams.
Commitment to CV's mission and values.

Eligibility Requirements

Must have unrestricted work authorization to work in the United States.
Be available for domestic and international travel.
Must be available to work from our office in Miami Lakes, FL.

Job Type: FullTime

Workplace Type: Onsite

Salary & Benefits: Discussed at the interview. Salary is based on the candidate's experience and expertise.

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