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    Executive Assistant To CEO - Miami, United States - South/Vista Automotive Group

    South/Vista Automotive Group
    South/Vista Automotive Group Miami, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionThis individual is well-versed in the auto industry, construction, and politics. She considers her role to be a special place of honor and integrity. She is exceptionally loyal, holds all information highly confidential, and demonstrates grace under pressure.

    Primary Duties:
    • She serves as the right-hand person to the CEO and is the first point of contact.
    • Acts as a "barometer," having a sense of the issues taking place and keeping the CEO updated.
    • Supports all C-Level Executives on an as-needed and prioritized basis, including liaising with and guiding all newly hired Executive Management.
    • Demonstrates leadership to maintain credibility, trust, and support from senior management staff.
    • Builds relationships crucial to the organization's success and manages various special projects, some of which may have organizational impacts.
    • Provides a bridge for smooth communications between the CEO and internal departments.
    • Solid interpersonal skills and the ability to build relationships with C-Level Executives, staff members, manufacturers, advertising companies, vendors, and external partners.
    • Proficiency in navigating a myriad of emails and traditional correspondence, as well as the skill to identify items that raise a "red flag" or require immediate action by the CEO and any other member of the Executive Team.
    • Participates as an adjunct member of the Executive Management Team, assisting in scheduling and attending all meetings.
    • Run and analyze reports for various departments and provide recommendations.
    • Attend weekly management meetings and provide minutes for follow-up.
    • Ongoing communication with GMs and Department Heads regarding business strategies, development, and construction coordination.
    • Works closely with the Director of Development and PMs concerning all ongoing construction projects in Dade and Broward counties.
    • Arranges complex and detailed travel plans, itineraries, and agendas for travel-related meetings.
    • Comfortable working in a male-dominated industry.
    • Willingness to work on and off-site, including the CEO's home office.
    • Desire and ability to accommodate all CEO requests.

    Qualifications And Character Sketch:
    • Minimum 5-7 years of related experience as a Senior Executive Assistant.
    • Pleasant and professional appearance.
    • Flexible work schedule, including nights and weekends.
    • Strong work ethic, reliable, punctual, and honest.
    • Practical and efficient.
    • Positive attitude, team player, capable of working well with many professional individuals.
    • Personable and polite, with excellent people skills.
    • Flexible and able to accommodate spontaneous changes to routines and plans.
    • Able to withstand deep background, credit, and reference checks.
    • Willing to take a pre-employment physical, psychological exam, and drug screen.
    • Ability to manage multiple challenging personalities and high-stress environments.
    • Long-term intent.
    • Gracious & Resilient.
    • Emotional Maturity.

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