Personal Assistant to CEO - Miami, United States - United Contractors Roofing

United Contractors Roofing

Verified Company

Miami, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Company Overview:

United Roofing is pioneering the home improvement sector by leveraging state-of-the-art technologies and innovative methodologies to tackle age-old industry challenges and rebuild trust.

Our distinct 'royal treatment' philosophy ensures top-notch service for our clientele, while our rigorous 30-day training regimen, crafted by renowned industry experts, molds individuals from diverse backgrounds.

With our ongoing professional enrichment initiatives, structured career advancement pathways, and a competitive, growth-centric compensation package, we offer unparalleled career prospects and earning potential within the industry.

At United Roofing, your success and aspirations know no bounds.

Job Summary:
Personal Assistant (PA) is responsible for providing comprehensive administrative and organizational support to the CEO. The role will involve managing schedules, arranging appointments, handling communications, and ensuring the smooth operation of day-to-day activities.

The PA must maintain confidentiality, exhibit strong communication skills, and possess excellent multitasking abilities to efficiently manage the CEO's professional and personal affairs.

MUST BE LOCATED IN EITHER MYRTLE BEACH, SOUTH CAROLINA or MIAMI, FLORIDA

TRAVEL MANDATORY UP TO 50% IS REQUIRED

Responsibilities:

Calendar Management: Coordinate and maintain the CEO's schedule, including arranging meetings, appointments, and travel plans. Prioritize and resolve scheduling conflicts efficiently.
Travel Arrangements: Plan and organize travel itineraries, including flight bookings, hotel accommodations, ground transportation, and visa arrangements as needed.
Administrative Support: Handle administrative tasks such as drafting correspondence, preparing reports, filing documents, and managing office supplies.
Event Planning: Assist in organizing events, meetings, conferences, and social gatherings, including coordinating logistics and invitations.
Budget Management: Help manage the CEO's expenses, track receipts, and maintain financial records.
Research: Conduct research on various topics, prepare briefing materials, and gather relevant information for the CEO.
Document Preparation: Create, edit, and format documents, presentations, and spreadsheets as required.
Task Delegation: Delegate tasks to appropriate team members or external parties on behalf of the CEO and ensure timely completion.
Personal Errands: Assist with personal errands, such as shopping, reservations, and other adhoc requests.
Time Management: Implement strategies to optimize the CEO's time and productivity.

Requirements:

Proven experience as a Personal Assistant or in a similar administrative role.
Social Media Management experience is a MUST.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficiency in using productivity tools, such as Excel, Powerpoint or Google Workspace.
Discretion and trustworthiness when handling sensitive information.
Ability to multitask and prioritize tasks effectively.
Strong attention to detail and problemsolving skills.
Flexibility to adapt to changing priorities and dynamic work environments.
Professional demeanor and excellent interpersonal skills.
Knowledge of basic budget management and bookkeeping principles.
Bachelor's degree or equivalent experience.