Administrative Assistant - Newark, United States - Addison Group

Addison Group Newark, United States

4 days ago

Technology / Internet

Description

Administrative Assistant & Facilities

Our client, an established and industry leading engineering firm, is seeking a detail-oriented and proactive Facilities Coordinator with 3-5 years of experience to join our team. In this role, you will play a crucial part in ensuring the efficient operation and maintenance of our facilities. The ideal candidate will have strong organizational skills, excellent communication abilities, and a keen eye for maintaining a safe and welcoming work environment.

Location: Newark, NJ

Salary: $ /hr.

Responsibilities:

· Assist in the administration of contracts with facilities vendors.

· Ensure compliance with service level agreements and standards set by vendors.

· Cultivate positive relationships with external service providers.

· Provide logistical support for onsite events, including room configurations, catering orders, and cleanup arrangements.

· Greeting guests and internal staff

· Managing office calendars and scheduling appointments

· Provide logistical support for onsite events, including room configurations, catering orders, and cleanup arrangements.

· Assist in desk arrangements for new hires, employee moves, and departures.

· Coordinate and oversee daily facilities operations, including maintenance, repairs, and services.

· Monitor and manage work orders to ensure timely completion and proper resolution of facility-related requests.

· Implement and maintain effective systems for tracking facility-related tasks and ensuring their completion.

Qualifications:

· Previous experience in facilities coordination or a related field (3-5 years of experience preferred)

· Ability to work on-site 5 days per week

· Microsoft office experience

· Strong organizational and multitasking skills.

· Excellent communication and interpersonal abilities.

· Familiarity with safety and environmental regulations.

· Proficient in using facility management software and tools.

· Ability to work collaboratively and independently.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Administrative Assistant

1 week ago

Houlihan Lawrence Irvington, United States Part time

Job Details · Description · **Overview** · **Located in Irvington. Work Schedule: Saturday 9 am - 5 pm.** · **Pay: $17-$19 per hour** · **Must be flexible to work in Ardsley branch as needed.** · This position provides administrative support for the branch office sales agents, an ...
Administrative Assistant

1 week ago

Prudentia Group Jersey City, United States

**About us** · Prudentia Group is a management and technology consulting and software development company in Jersey City, NJ. Our clients are global pharmaceutical companies who depend on us to build, maintain, and improve their drug safety processes and systems. Our team is acro ...
Administrative Assistant

1 week ago

Eagle Van Lines Moving & Storage Jersey City, United States

Job Overview: · We are seeking a detail-oriented Administrative Assistant toHelp in our small office. As an Administrative assistant you would be assisting both management and sales to help our company grow. · **Responsibilities**: · - Preparing documentation for deliveries · - K ...
Administrative Assistant

3 days ago

Patten Machine, Inc. Hudson, United States

**Responsibilities** · - Answer and direct phone calls · - Package, preparation and occasional delivery of machine parts · - General bookkeeping: accounts payable and receivable, monthly billing and banking · - Assist in the preparation of regularly scheduled reports · - Organize ...
Administrative Assistant

4 hours ago

RdF Corporation Hudson, United States

RdF Corporation is seeking an Administrative Assistant who will be responsible for a range of administrative support tasks. · **Previous purchasing, customer service or accounting experience is preferable.** · **Responsibilities**: · - Providing general administrative support to ...
Administrative Assistant

2 days ago

Hudson Nissan Jersey City, United States

**Hudson Nissan is looking for a knowledgeable and friendly Administrative Assistant to join our dealership team and deliver extraordinary customer experiences.** · **JOIN OUR TEAM** · At Penske Automotive Group (PAG, we strive to create a positive and inclusive workplace that pr ...
Administrative Assistant

4 days ago

The McCloud Group Jersey City, United States

**ADMINISTRATIVE ASSISTANT** - Jersey City, NJ · The McCloud Group (TMG) is a Construction Management (CM) firm founded in 2002, specializing in the construction and renovation of K-12 educational, college university, municipal, cultural, residential, and healthcare construction ...
Administrative Assistant

2 days ago

HJI Investing Union, United States

I'm looking for someone proactive, organised and detail-oriented with excellent written communication skills to be my assistant. · Summary · - You will create and handle a subset of the firm's investment accounts in the wagering space and ensure that all your accounts are operate ...
Administrative Assistant

1 week ago

Eclipse Innovations Hudson, United States

We are currently looking for a full-time, permanent administrative assistant (m/f/d) with 39 hours per week to handle personnel matters in the department of childcare facilities for one of our clients. As an administrative assistant (m/f/d) with us, you will enjoy the following b ...
Administrative Assistant

1 week ago

Montclair Speech Therapy Montclair, United States

**Job Description: Administrative Assistant**: · **Location: 17 Watchung Plaza Montclair, NJ, 07042**: · **Seeking**:Full-Time AND Per-Diem (Weekday Evenings and Weekend Availability**)**: · **Responsibilities**: · - **Welcome On-site Visitors**: Greet clients/families in waiting ...
Administrative Assistant

1 week ago

Youth Consultation Service (YCS) Montclair, United States

Youth Consultation Service (YCS) is a behavioral health and social service agency providing services including educational services to at risk children. Sawtelle Learning Center provides highly specialized services to students with autism spectrum disorder. · Sawtelle is currentl ...
Administrative Assistant

1 week ago

Free Energy Savings Company Montclair, United States

**Administrative Assistant**: · Quality Conservation Services (QCS) and its parent, Free Energy Savings Company, provide free energy conservation improvements to qualified middle · - and lower-income households in selected California communities under contracts funded by Californ ...
Administrative Assistant Ii

1 day ago

Cooperative Extension Columbia and Greene Counties Hudson, United States

The Administrative Assistant performs general administrative duties for Cornell Cooperative Extension of Columbia & Greene Counties. Responsibilities include receiving and greeting visitors, providing basic information on programs and events, creating and editing documents, data ...
Administrative Assistant/receptionist

4 days ago

Ardent Management Jersey City, United States

**Receptionist/Administrative Assistant** · **Position**:Full-time; Monday · - Friday 8AM-4PM or 9AM-5PM · **Compensation**: $18 - $24/hour · **Required Education**:Associate Degree · **Start Date**: 2 weeks · **Skills/Attributes**: · - Strong Computer Skills · - Versatile / Abil ...
Administrative Assistant

3 days ago

RE/MAX Select Secaucus, United States

_**Seeking Administrative Assistants in some of our Hudson County Office. **_ · - **RE/MAX Select is a multi-office Real estate Company with Franchises in New Jersey, New York, and Florida. We are seeking Administrative Assistants for a few of our busy Real Estate Offices.**_ · - ...
Receptionist/administrative Assistant

4 days ago

Kuhrt, Femia & Kuhrt, LLC Elizabeth, United States

**About us** · Kuhrt, Femia & Kuhrt, LLC is a small business in Elizabeth, NJ We are professional, rewarding and demanding. · Our work environment includes: · - Casual work attire · - Growth opportunities · - Safe work environment · Seeking for an Experienced Receptionist for a b ...
Administrative Assistant

1 week ago

Senior Advisors Cranford, United States

**Part-Time Administrative Assistant** · Senior Advisors is looking for a local Administrative Assistant to join our team. · Are you a detailed-oriented individual with a passion for helping people? Do you have strong time management skills, and are you comfortable using online t ...
Administrative Assistant

4 days ago

Antelope Enterprises Holdings Limited New York, United States

**Company Description** · Antelope Enterprise Holdings Limited specializes in creating dynamic connections within the live streaming e-commerce ecosystem. Our platform serves as an intermediary platform that bridges the gap between talented live streamers and innovative suppliers ...
Administrative Assistant

2 days ago

Breaking Ground New York, United States

**ABOUT US**: - We believe that everyone deserves a home · Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people mai ...
Administrative Assistant

1 week ago

Sonata Healthcare New City, United States

**Sonata Care is one of the top insurance brokerages in the nation**, and is actively seeking a skilled Administrative Assistant with experience in an administrative or secretarial role. This is an exceptional opportunity to grow within our rapidly expanding company. · - Administ ...