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Project Administrator - Wilmington, United States - Archinect
Description
KieranTimberlake is seeking a Project Administrator to join our team.The Project Administrator will be part of an administrative group responsible for supporting the firm's leadership and architectural staff.
The position works closely with multiple project teams to help design staff work more efficiently by assisting with administrative tasks required throughout all project phases.
ResponsibilitiesResponsibilities include, but are not limited to:
Initializing and maintaining digital and physical project files
Creating and maintaining internal team documentation, such as directories, meeting minutes, and project websites on the firm's intranet
Coordinating and implementing quality management processes
Drafting and circulating contracts among consultants and vendors
Assembling, printing, and circulating contract deliverables including architectural drawing sets, specifications, schedules, and reports
Coordinating with project leadership and the Finance Group to ensure consultant invoices and project expenses are logged appropriately and submitted in a timely manner
Scheduling team meetings and maintaining project calendars in Outlook
Assisting project teams with correspondence, transmittals, and meeting minutes
Logging and tracking requests for information (RFIs), submittals, change orders, and other project communications using document control cloud platforms
Archiving digital and physical files following a project's completion
Qualifications
As this role involves close collaboration with firm leadership and multiple project teams, the ideal candidate will be a willing collaborator who can think critically, solve problems independently, and voice their ideas effectively.
Other qualifications include:
Capacity to manage time and work efficiently toward deadlines in a fast-paced workplace
Excellent written, verbal, and organizational skills and attention to detail
Proficiency in Microsoft Office, including Excel
Eagerness to learn and navigate new software platforms
Four to eight years of professional experience in a similar position
While not a prerequisite, prior experience with Bluebeam Revu and Microsoft SharePoint is beneficial.
About KieranTimberlake
Founded in 1984, KieranTimberlake brings together the experience and talents of professionals of diverse backgrounds and abilities in a practice that is recognized worldwide.
Our projects include the programming, planning, and design of new structures as well as the conservation, renovation, and transformation of existing buildings, with special expertise in education, arts and culture, government, civic, and residential projects.
Common to all our work is that each project begins with a question and continues its development within a culture of continuous inquiry, ensuring that design draws from deep investigation.
KieranTimberlake is committed to delivering the highest quality services to our clients, while also pursuing ideas that push the practice of architecture forward.
KieranTimberlake is a signatory of the American Institute of Architects 2030 Commitment and US Architects Declare. We are aJust
organization.
KieranTimberlake is committed to providing equal opportunity for all employees and applicants without regard to their race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, gender expression, marital status, citizenship, veteran status, and any other characteristic protected by applicable law.
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