Project Administrator - King of Prussia, United States - Oliver Fire Protection & Security

Oliver Fire Protection & Security

Verified Company

King of Prussia, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

The Road Department Manager heads the Road Department; a profit center within OFP&S responsible for securing and executing fire suppression work in territories outside of Philadelphia.

This position is integral to the success of the department and provides support to the sales and operations staff. This position reports to the King of Prussia office.

Critical Skills:

Integrity, trustworthiness, detail oriented, excellent communicator, organized, self-starter, hands-on, high energy, intelligent, approachable, customer oriented, team focused, can easily multitask/prioritize diverse tasks and projects with competing deadlines, highly organized and proficient in Microsoft Office.

Duties and Responsibilities:

The PA manages the flow and distribution of communications (oral and written), provide staff support for daily routine operations, as well as special programs, meetings, projects and events as needed.

This position supports the general operations and administrative management, including the following:

Sales_
Receives all incoming invitations to Bid (ITB's) and sends to appropriate estimator; replies to General Contractor regarding our intent to bid
Updates bid list and set up entries in SUGAR (CRM system)
Creates efolder for ITB's and bid documents (plans and specs), schedules same in Outlook, complete sheet
Assists Road estimators with bid requirements (including prequalifications and bid request proposal forms)
Operations_
Organizes Road "shared project files" directory and maintains up to date job folders.
Creates and maintains change order logs.
Sets up jobs in Spectrum processes invoices and accounts receivable.
Assists with field labor scheduling and forecasting.
Compiles and provides job Close out documents.

Corporate:

Assists with annual insurance audit& purge of COI's
Takes responsibility for special projects as requested.
Maintains PE Stamping log.
Creates/maintains insurance efolders for claims.
Coordinates and handles insurance claims.
Assists with expense reporting and other documentation.
Supports special events and assists with ongoing programs and events sponsored by department.

Qualifications:

H.S. Diploma or GED required, (college degree preferred).
Minimum of five years of related work experience.
Ability to communicate effectively and confidently to manage a varied workload and ongoing projects.
Positive and professional demeanor.
Proficient in PowerPoint, Excel, Word and PDF Documents.

Estimated work hours: 7:00 am-3:30 pm

Oliver Fire Protection offers a competitive compensation package including; Salary, Comprehensive Benefits Package including; Medical, Dental, Life, LTD, Profit sharing program.

Pay:
$30, $50,000.00 per year

Benefits: