Project Administrator - Philadelphia, United States - KieranTimberlake

Description

We are a community of designers creating beautiful, ethical architecture that challenges our clients and ourselves artistically, technically, and culturally.

We aim to attract and retain a talented and open-minded staff dedicated to pushing the practice of architecture forward. Our studio occupies the Ortlieb's Bottling House in Philadelphia's Northern Liberties neighborhood. Employment at KieranTimberlake comes with comprehensive benefits including paid family leave, and support for accreditation and licensure.

We engage our community both within and outside our studio through initiatives like KT Community Involvement, First Fridays, and our firm's softball team, The Yardbirds.

We are committed to advancing justice and equity in our organization, in our profession, and in our communities.

Recent focused efforts include improvements to our paid family leave programs, closing the industry-wide gender pay gap, and removing sources of implicit bias in decisions of salary and promotion.

KieranTimberlake is an equal-opportunity employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

• The Project Administrator will be part of an administrative group responsible for supporting the firm's leadership and architectural staff. The position works closely with multiple project teams to help design staff work more efficiently by assisting with administrative tasks required throughout all project phases.
  Responsibilities
• Responsibilities include, but are not limited to:
• Initializing and maintaining digital and physical project files
• Creating and maintaining internal team documentation, such as directories, meeting minutes, and project websites on the firm's intranet
• Coordinating and implementing quality management processes
• Drafting and circulating contracts among consultants and vendors
• Assembling, printing, and circulating contract deliverables including architectural drawing sets, specifications, schedules, and reports
• Coordinating with project leadership and the Finance Group to ensure consultant invoices and project expenses are logged appropriately and submitted in a timely manner
• Scheduling team meetings and maintaining project calendars in Outlook
• Assisting project teams with correspondence, transmittals, and meeting minutes
• Logging and tracking requests for information (RFIs), submittals, change orders, and other project communications using document control cloud platforms
• Archiving digital and physical files following a project's completion

Qualifications- Other qualifications include:

• Capacity to manage time and work efficiently toward deadlines in a fast-paced workplace
• Excellent written, verbal, and organizational skills and attention to detail
• Proficiency in Microsoft Office, including Excel
• Eagerness to learn and navigate new software platforms
• Four to eight years of professional experience in a similar position
• While not a prerequisite, prior experience with Bluebeam Revu and Microsoft SharePoint is beneficial.
  Submission Requirements
• Interested applicants should submit the following:
• A cover letter indicating your interest in the position
• A current resume including references
• Due to the volume of interested applicants, we are not able to respond to telephone inquiries. Principals only, no recruiters.
• This fulltime position reports to the Partners and Principals of the firm and has a salary range of $54,000 to $63,000 annually, commensurate with professional experience, demonstrated knowledge, and education level. A full benefits package including medical, prescription, dental, vision, and life will be offered. KieranTimberlake offers a hybrid work policy that provides one Work from Home (WFH) day per week.
  About KieranTimberlake
• Founded in 1984, KieranTimberlake brings together the experience and talents of professionals of diverse backgrounds and abilities in a practice that is recognized worldwide. Our projects include the programming, planning, and design of new structures as well as the conservation, renovation, and transformation of existing buildings, with special expertise in education, arts and culture, government, civic, and residential projects.
• Common to all our work is that each project begins with a question and continues its development within a culture of continuous inquiry, ensuring that design draws from deep investigation. KieranTimberlake is committed to delivering the highest quality services to our clients, while also pursuing ideas that push the practice of architecture forward.
• KieranTimberlake is a signatory of the American Institute of Architects 2030 Commitment and US Architects Declare. We are a Just organization.
• KieranTimberlake is committed to providing equal opportunity for all employees and applicants without regard to their race, color, religion, sex, national origin, age, disability, sexual orientation,