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    Accountant Accounts Payables - Chicago, United States - Chicago Housing Authority

    Chicago Housing Authority
    Chicago Housing Authority Chicago, United States

    3 weeks ago

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    Description

    Job Description

    POSITION SUMMARY


    The primary purpose of this position is to reconcile centralized procurement and accounts payable records, ledgers, sub-ledgers, account reconciliations, and spreadsheets.

    The focus is also to analyze for prompt payment processing and earning available cash discounts, reconcile detailed invoices to monthly statements, evaluate and report for the Authority, Private Management (PM) centralized procurement invoice activities, and that of CHA LLC entities.



    DUTIES AND RESPONSIBILITIES

    • Prepare and review assigned Accounts Payable reconciliations
    • Ensure all reconciling items are resolved accurately and on a timely basis
    • Prepare and record monthly journal entries for accrual, accrual reversals, re-class, and GL corrections or adjustments
    • Reviewing and analyzing invoices and expenses for the Authority, which includes privately managed properties (centralized procurement) and affiliate organizations (CHA LLC's)
    • Review accruals and monitor reversals and identify accruals no longer required
    • Verify expenditure accounts and ensure accuracy and general ledger account coding
    • Monitor 1099 reports every 6 months from procurement and process 1099 forms for distribution to recipients and reporting to the IRS
    • Process weekly check runs and ensure timely transmission to the bank and review bank transaction activity daily
    • Ensure a smooth relationship exists between the Authority and its vendors, including resolving all vendor queries
    • Review and prepare payment for all utility bills (there are approximately 2,300 utility accounts) received either individually, as a list billing, or an e-mail/tape
    • Ensure that payments for utility bills are prepared to meet weekly check runs and to avoid late charges
    • Audit utility vendor invoices to ensure charges are accurate, identify incorrect billing items, and make appropriate adjustments to the billing statement/payments
    • Reconcile invoices processed to monthly statements and ensure processing cut-offs
    • Assist in assignment or allocation of centralized purchases to Purchase Orders and Property Management projects
    • Prepare cash requirements or projections for Treasury before and after each check run
    • Process and review monthly and year-end AP accruals
    • Research vendor invoices and payments, resolving exceptions, matters that need special handling, and routing problematic invoices
    • Complete other duties and assignments as required by management

    QUALIFICATIONS

    Must possess a Bachelor's degree in Accounting, Finance, or Business Administration, or a related business field and at least two (2) years of accounting experience.

    This position requires a working knowledge of generally accepted accounting principles and computer literacy (i.e., Microsoft Office Word, Excel, Access, and Outlook).

    Some knowledge of practices and regulations within the utilities industry is helpful. The successful candidate will also possess effective analytical, problem-solving, and communication skills. Lawson knowledge is a plus.

    Salary Range:
    $55,000 - $58,000


    Grade:
    S6


    FLSA:
    Exempt


    Union:
    None


    About Us

    The Chicago Housing Authority is a proud equal opportunity employer.

    We recognize that a diverse and inclusive workplace is a healthy and productive workplace.

    All applicants are considered for employment regardless of race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, veteran or disability status, or any other category protected by applicable law.

    Employment with the Chicago Housing Authority (CHA) does not require City of Chicago ("City") residency. Non-resident's of the City are encouraged to apply for any CHA position(s).

    The Chicago Housing Authority welcomes YOU


    About the Team

    CHA prides itself on recruiting proficient professionals who are passionate about public service. We are seeking self-driven, skilled collaborators who will join our commitment to execute CHA's strategic initiative: Make the Difference.

    Our Careers page allows users to search for employment with the Chicago Housing Authority, review job descriptions, complete a candidate profile, and seamlessly apply for open positions.

    Are you interested in joining our team? If so, we encourage you to explore our available career opportunities and partner with CHA and our city, in continuing to "Make the Difference"
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