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New York City

    accounts payable specialist - New York, United States - City of New York

    City of New York
    City of New York New York, United States

    2 days ago

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    Description

    Job Description

    New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

    NYCEMs Finance Office is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts.

    The Accounts Payable Unit completes payments for all incoming invoices for the agencys day-to-day activities and all emergency activations, oversees end-of-year tasks to close out the fiscal year, which includes that all invoices processed before the end of the fiscal year deadline, reviews reimbursement packages, and supports approved agency travel requests.

    New York City Emergency Management is looking for an innovative person with a background in accounts payable/receivable, budgeting, or other administrative work to join the Office of the Chief Financial Officer and work within the Finance Unit. The Accounts Payable Specialist will be responsible for aiding with all aspects of accounts payable as well as providing general administrative support to the unit.

    Duties include:

    Performing accounts payable actions in NYCs Financial Management System (FMS) and Procurement and Sourcing Solutions Portal (PASSPort)

    Collecting and organizing necessary paperwork to process payment via the Accounts Payable inbox

    Creating payment vouchers for approval

    Communicate with vendors and other external parties (i.e. other city agencies) in a time sensitive manner

    General administrative work including scanning, copying, and file management

    Assisting with out-of-town travel and reconciliation of end of the month travel statement

    Assisting with placing orders for Emergency Operations Center (EOC) activations or meetings

    The selected candidate will be assigned to the periodic Emergency Operations Center team and will be expected to work non-business hours during emergencies. The selected candidate will also participate in drills and exercises, assist with Ready NY presentations to external groups, and will undertake special projects as assigned.

    **PLEASE NOTE THE FOLLOWING:

    The selected candidate will be assigned to an on-call Emergency Operations Center (EOC) team and will be expected to work non-business hours during some emergencies. These non-business hours include nights, weekends, holidays, and extended week hours outside of a 9AM-5PM schedule. The selected candidate will also participate in trainings to build skills and competencies in emergency response; will participate in drills and exercises associated with the on-call EOC team; and may volunteer to assist with Ready NY emergency preparedness presentations to external groups. EOC teams are on call for three weeks at a time, with six weeks off in between.

    UASI- This position is grant funded through 8/24/2024 with the possibility of an extension.

    IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

    Qualifications

    1. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or

    2. A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or

    3. A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed 1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.

    4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must have a four-year high school diploma or its educational equivalent.

    Special Note:

    To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above.

    Additional Information

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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