Accounts Payable Specialist - Brooklyn, United States - NYC Careers

NYC Careers

Verified Company

Brooklyn, United States

3 weeks ago

Posted by:

Mark Lane

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Description

ACCOUNTS PAYABLE SPECIALIST:

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ACCOUNTS PAYABLE SPECIALIST:

Agency: OFFICE OF EMERGENCY MANAGEMENT

Posted on: 04/16/2024

Job type: Fulltime

Location

BROOKLYN

Title Classification: No exam required

Department

Office of the Chief Financial

Salary range: $57, $65, New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.
NYCEM's Finance Office is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts.
The Accounts Payable Unit completes payments for all incoming invoices for the agency's daytoday activities and all emergency activations, oversees endofyear tasks to close out the fiscal year, which includes that all invoices processed before the end of the fiscal year deadline, reviews reimbursement packages, and supports approved agency travel requests.
New York City Emergency Management is looking for an innovative person with a background in accounts payable/receivable, budgeting, or other administrative work to join the Office of the Chief Financial Officer and work within the Finance Unit. The Accounts Payable Specialist will be responsible for aiding with all aspects of accounts payable as well as providing general administrative support to the unit.
Duties include:
Performing accounts payable actions in NYC's Financial Management System (FMS) and Procurement and Sourcing Solutions Portal (PASSPort)
Collecting and organizing necessary paperwork to process payment via the Accounts Payable inbox
Creating payment vouchers for approval
Communicate with vendors and other external parties (i.e. other city agencies) in a time sensitive manner
General administrative work including scanning, copying, and file management
Assisting with outoftown travel and reconciliation of end of the month travel statement
Assisting with placing orders for Emergency Operations Center (EOC) activations or meetings

- **PLEASE NOTE THE FOLLOWING:

UASI
This position is grant funded through 8/24/2024 with the possibility of an extension.
IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

Minimum Qualifications1. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience in one or a combination of the following: emergency management, fire, police, or military service, public safety, public health, public administration, urban planning, engineering, or another specialized area to which the appointment is to be made; or

A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience in the areas listed in "1" above; or
A master's degree from an accredited college in emergency management, public administration, urban planning, engineering, economics, political science, the physical sciences ,or related field and one year of satisfactory full-time professional experience in the areas listed "1" above, at least two years of which must have been in one of those areas, or another specialized area to which the appointment is to be made.

Special Note:

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in ""1"" above.

Preferred Skills Public Service Loan Forgiveness Residency RequirementNew York City residency is generally required within 90 days of appointment.

However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.- Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Minimum Qualifications1. A four-year high school diploma or its educational equivalent approved