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Glendale

    Senior Executive Assistant - Glendale, United States - Beecan Health

    Beecan Health
    Beecan Health Glendale, United States

    1 day ago

    Default job background
    Healthcare
    Description

    Are you a person who believes in providing great care? Do you believe in having a positive impact on other people's lives? Are you a team-player, quick-thinker, and ready to be a part of an organization that supports your growth?

    WHAT WE'RE ABOUT

    Plain and simple:

    At Beecan Health, we believe that anyone can learn skills, but not everyone can learn heart. Join us in #becomingabeecan today

    Position Summary:

    The Senior Executive Assistant serves as a source of empowerment to the President at Beecan, performing diverse duties that require a high level of initiative, discipline, sound decision-making, discretion, and confidentiality. The ideal candidate is a proactive problem-solver and multi-tasker with exceptional communication skills, meticulous attention to detail and the highest level of professionalism—even under pressure. They thrive in a fast-paced, dynamic environment and take on tasks with energy and enthusiasm.

    • Meeting Coordination and Follow up: Organize and coordinate executive meetings, including preparing agendas, taking minutes and detailed notes, and following up on action items.
    • Calendar Management: Efficiently manage and optimize the executives' calendars, prioritizing commitments to ensure that meetings, deadlines, presentations, and other duties are carried out seamlessly.
    • Event Coordination: Plan, execute, and oversee group events, off-sites, and team-building activities in collaboration with admin team.
    • Handle confidential information and sensitive documents with discretion and professionalism.
    • Execute confidential administrative duties involving Excel, Word and PowerPoint including typing letters, creating/updating spreadsheets, preparing professional notes to circulate broadly, and building presentations and other content, including items related to other business interests.
    • Build strong relationships and maintain professionalism while engaging with employees, candidates, customers, investors, Board Members and others directly and on behalf of the President.
    • Oversee the President's office operations, ensuring equipment is functional and any issues are addressed promptly.
    • Manage the President's office inventory, including overseeing the ordering and stocking meals, snacks, beverages, and any other supplies.

    REQUIREMENTS

    • BA/BS degree
    • 5+ years' C-level executive assistant experience
    • High degree of propriety and professionalism
    • Exceptional organizational skills and meticulous attention to detail
    • Strong communication/interpersonal skills
    • Strong multi-tasking skills, ability to prioritize new tasks as they come in
    • Positive, can-do attitude
    • Solid knowledge of MS suite products, including Word, Excel, PowerPoint and Outlook
    • Must be based in Los Angeles
    • Must be willing to travel to other company sites, vendors, and customers, as necessary - up to 25% travel
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