Executive Assistant to President - Burbank, United States - Disney

Disney
Disney
Verified Company
Burbank, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
Executive Assistant to President (Onyx Collective)


Job ID

Location

  • Burbank, California, United States

Business
Freeform


Date posted
Apr. 12, 2024


Job Summary:


At Disney Entertainment Television, you'll help us tell stories that touch millions of people around the globe and new ways for us to connect with the world.

Now is your opportunity to unleash your skills


Responsibilities:


  • Perform administrative duties including, but not limited to, heavy calendar management, screening and routing phone calls, processing expense reports, and ensuring timely and effective communications.
  • Manage the planning, coordination, and execution of events and frequent business travel, including trip logistics and itinerary, and meeting coordination; provide remote support of the Executive as needed while traveling.
  • Set up meetings, submit driveon passes and various other administrative tasks.
  • Manage office environment by organizing documents, maintaining supplies and COUPA purchasing.
  • Attends creative meetings to take minutes and track action items.
  • Interact with the Manager, Office of the President (Onyx Collective) along with a wide variety of Disney and external contacts on behalf of the Executive.
  • Handle internal and external communications with high degree of diplomacy.
  • Handle confidential and other sensitive information.
  • Handle gift purchases/delivery.
  • Pull and prepare reports and documents for the Executive; maintain databases.
  • Provide backup to other assistants and contribute to common administrative duties.
  • Support special projects, promotions, events, and/or programs, as needed.

Basic Qualifications:


  • A minimum of 3 years' administrative experience supporting a senior level executive (agency, production company, studio, network or corporate environment preferred).
  • Passion for career in TV development / programming.
  • Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external.
  • Strong organizational and time management skills. Proven experience in multitasking and working with multiple people and priorities, while delivering on high quality results and follow through.
  • Demonstrates curiosity, business acumen and a desire to understand the 'big picture'.
  • Demonstrated flexibility and professionalism in an environment where change is constant.
  • Proven ability to handle confidential and sensitive information in a professional manner.
  • Selfstarter, with ability to work with limited supervision, exercise good judgement, anticipate issues and proactively problem solve.
  • Excellent attention to detail and accuracy.
  • Proficient in using PCs and Microsoft Office Suite (Word, Excel, PowerPoint, Keynote and Outlook), as well as SAP. Ability to manage various reports and presentations for the department.

Preferred Qualifications:


  • 4+ years' prior experience supporting seniorlevel executives in a corporate environment, entertainment strongly preferred.
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