Executive Assistant - Burbank, United States - The Walt Disney Studios

The Walt Disney Studios

Verified Company

Burbank, United States

6 hours ago

Posted by:

Mark Lane

beBee recruiter

About the Role & Team

What You Will Do:

Meeting coordination/scheduling, logistics, preparation, invitations and materials for both internal and external partners
Heavy calendar management, including daytoday meetings and long range planning
Weekly Preparation of materials across the Media, Integrated Marketing & Synergy and Growth Marketing departments, to be organized in partnership with the Executive Vice President
Partnering and working extensively with internal departments and external vendors to provide and/or receive necessary information, materials, approvals, updates, etc.
Filing of reference materials, background, and overview information
Book travel arrangements and complete travel expenses in a timely manner using Concur
Order supplies/materials and process invoices where necessary using SAP
Support departmental projects as needed
Spearhead and coordinate internal team events/ meetings/ recognitions

Required Qualifications & Skills:

Prior work experience in a support or administrative role within the entertainment industry or comparable experience
Excellent Computer Skills required
Strong proficiency with both PC and Mac, Microsoft Outlook, Word, Excel and PowerPoint, Keynote and Google Docs
Familiarity with SAP
Proven track record of prioritization and meeting deadlines, adept at making swift decisions and adapting to changing circumstances with ease and flexibility.
Exemplary attention to detail coupled with the capacity to maintain professionalism even in highpressure situations.
Outstanding l organizational skills and commitment to followthrough, capable of efficiently managing multiple projects concurrently.
Excellent verbal and written communication skills, ensuring effective interaction and transmission of information.
Possesses a positive outlook and demonstrates proactive, resourceful, and adaptable qualities.
Exceptional interpersonal skills, fostering collaborative work environments and seamless coordination with fellow assistants and staff across all levels.
Valued team player with an easygoing manner, adept at navigating diverse personalities, responsibilities, and assignments with ease

Education: