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On Site Condomium Association Manager - San Diego, United States - California Association of Community Managers Inc
Description
On-site, full-time association manager position available at a 319-unit homeowners association located within the San Carlos neighborhood of San Diego.
The manager is responsible for handling all aspects of association management pertaining to the maintenance and administration of the complex.
Job responsibilities include:
Accounting:
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Accounts receivable/payable
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Bank deposits
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Process weekly payroll for 8-9 employees
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Process 1099 forms
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Follow procedure for delinquent accounts
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Monthly reconciliation of financial statements
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Assist Board with the preparation of the Annual Budget
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Organize and prepare information for the Reserve Study
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Prepare information necessary for the Annual Financial Review
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Ensure that federal and state tax returns are filed on time and that taxes are paid when due
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Track the Certificate of Deposits with the Reserve Account for maturation dates
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Keeping and maintaining all association financial records
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Maintain the ACH files with the association's financial institution
Personnel:
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Supervise Property Inspector
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Maintain Employee Files
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File necessary employee information with the state of California
Administration/Management
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Maintain and organize all association records
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Respond to all telephone calls and emails from homeowners
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Assist homeowners/residents with concerns and complaints
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Enforcement of the governing documents
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Maintain files for violations/hearings and follow-up
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Prepare Board packets for Board meetings
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Attend Board meetings.
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Process Architectural Change Requests
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Solicit proposals for services as directed by the Board
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Work and coordinate with vendors/contractors for the duration of projects
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Administrate capital improvement projects
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Prepare work orders for repairs, clean-up and maintenance
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Distribute required membership communications adhering to the time deadlines
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Keep up-to-date with new legislation
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Purchase necessary supplies
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Maintain the schedule for recreation area reservations
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Internal communication with Board members
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Organize the Annual Meeting
Escrows/Loan Documents
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Complete escrow demand statements and update as necessary throughout escrow
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Transfer procedure to new owners/welcome packet to new owners
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Complete lender certifications
Insurance:
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Maintain blanket fire/hazard/liability insurance coverage
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Maintain Directors and Officers insurance coverage
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Maintain Fidelity Bond coverage
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Maintain commercial auto coverage
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Maintain workers' compensation insurance
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Meet with the Premium Auditor annual for workers' compensation audit
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Handle insurance and workers' compensation claims
The salary range is between $67,000 to $70,000 and commensurate with experience.
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