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Washington, D.C.

    Inventory Management Specialist - Washington D.C., United States - USAJobs

    USAJobs
    USAJobs Washington D.C., United States

    4 weeks ago

    Default job background
    Full time
    Description
    Duties

    The major duties of this position includes:

    Inventory Management (35%)

    Maintains Accountable Property records for all shops using established policies, procedures, and guidelines. Creates and processes all disposition reports for damaged, retired, non-usable Accountable Property.

    Performs and coordinates physical inventory functions and inventory reconciliation and recommends adjustments to inventory to correct imbalances. Reviews adjustments to records for accuracy and completeness. Analyzes computer rejects and takes actions to correct. Performs causative and physical searches to resolve discrepancies.

    Reconciles physical inventory with existing stock records maintained. Assists with the scheduling and monitoring of the inventory process.

    Plays a pivotal role in managing CPPs fleet of drivable vehicles, including cars, vans, and trucks, ensuring they are properly maintained and serviced. Serves as the point of contact for vehicle management including the upkeep and maintenance of drivable vehicles.

    Manages administrative paperwork efficiently, including vehicle usage reports, vehicle condition assessments, and accident reports. Monitors driver performance and trip check sheets for compliance with AOC/CPP policies and procedures.

    Supply Processing and Distribution (20%)

    Compiles information relating to the designated supply requirements for the Capitol Power Plant (CPP). Maintains stock levels through normal acquisition channels, lead time, availability, storage or staging space, frequency of use and documentation requirements in order to provide installation support in buying, storing, and transferring supplies.

    Maintains inventory control records in an automated system for parts and supplies needed in CPP shop support, custodial and maintenance programs. Ensures that parts and supplies are available when required.

    Cataloging Work (15%)

    Processes clearly defined requests for new items into the supply system when there are similar items already cataloged in the system.

    Assists the Shop Supervisors and Plant Supervisors in reviewing inventory listings and transaction quantity reports to determine usage factors for tools, parts and equipment for cleaning, maintenance, and renovation projects.

    Provides customer service to trades shops and occupants.

    Conducts the physical inventory of all property and materials in CPPs Storeroom and assists the Shop supervisors with their annual physical inventory cycle counts.

    Reconciles source data property record balances upon completion of actual physical inventories.

    Data Collection and Tracking Support (15%)

    Uses word processing software applications to draw information in order to prepare/assist in preparation of reports. Reviews documents reflecting the use of materials and transaction quantity reports from the trades' shops. Corrects the source documents and reviews the records in the automated database to determine required input. Initiates actions from requisition documents for creation of master record for material not previously recorded in the database. Inputs information to reflect receipt, issue and usage of material.

    Maintains established office files and records. Obtains data requested by other employees in the unit.

    COR Services (15%)

    Collaborates with the Administrative and Safety Officers and serves as a Contractor Officer Representative (COR) overseeing the administration of the uniform and safety shoe contracts for the CPP and also approving invoices in IPP. Ensures accurate and adequate oversight of contractor performance according to contract requirements.

    The incumbent is responsible for utilizing a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner and to initiate or take corrective action on unsafe conditions in managed areas.

    Requirements

    Conditions of Employment
    • You must be able to pass a drug test.
    • Your resume and question responses must demonstrate the job-related KSAs.
    • You must meet the definition of specialized experience.

      This is an essential position and may be required to report during emergency or inclement weather scenarios.

      This position requires a valid, unexpired driver's license.

      To be employed by the Architect of the Capitol, an individual must meet one of the categories below:
      • A citizen of the United States;
      • A person who is lawfully admitted for permanent residence and is seeking citizenship as outlined in 8 U.S.C. 1324b(a)(3)(B);
      • A person who is admitted as a refugee under 8 U.S.C. 1157 or is granted asylum under 8 U.S.C. 1158 and has filed a declaration of intention to become a lawful permanent resident and then a citizen when eligible;
      • A person who owes allegiance to the United States (nationals of American Samoa, Swains Island, and the Northern Mariana Islands, and nationals who meet other requirements described in 8 U.S.C. 1408); or
      • A person who is currently an officer or employee of the Government of the United States."

        Qualifications

        You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at .

        Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization.

        Candidates for the GS-08 grade level must have at least 52 weeks of specialized experience equivalent to the next lower grade level (GS-07) in the Federal service.

        Specialized experience for this position includes the following:

        (1) Performing analytical work to manage, regulate and control the level and flow of materials, supplies and equipment through acquisition, storage and inventory management.

        (2) Resolving conventional inventory management problems, questions and situations in a supply operation.

        (3) Monitoring established supply systems and programs.

        (4) Performing independent reviews and making recommendations involving well-established acquisition criteria, methods, techniques and procedures.

        Additional information

        Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit .

        If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

        DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test.

        The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

        The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit

        The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability.
        This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

        Moving expenses are not authorized.

        Relocation expenses are not authorized.

        Probationary Period - A newly appointed selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

        This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.
        All application materials become the property of the Architect of the Capitol.

        Please be advised that federal retired annuitant candidates may only be considered as a temporary employee if the role can be filled in that capacity.

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