Office Management Specialist - Washington, United States - One Federal Solution

One Federal Solution
One Federal Solution
Verified Company
Washington, United States

4 weeks ago

Mark Lane

Posted by:

Mark Lane

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Description

One Federal Solution seeks a talented, motivated, and passionate Office Management Specialist to support our federal client in downtown Washington, DC.

The Office Management Specialist provides administrative support to one of its three offices within a large complex agency.

The Office Management Specialist will be responsible completing the following tasks and duties:


Task/Duties:


  • Be proactive/self starting regarding the needs of the office and staff to ensure the effective running of the office;
  • Serve as time and attendance coordinator for direct hire government staff (ranging from five to 85, depending on work unit);
  • Ensure compliance with appropriate policies and regulations, documentation of leave and payroll guidelines for auditing purposes;
  • Ability to accurately process Time and Attendance in the department's TATEL payroll system and assist with various payroll; issues (i.e., premium pay, leave, and Compensatory Time) and liaise with the payroll office to provide guidance to staff on complicated leave situations such as parental leave, FMLA, LWOP, etc.
  • Provide guidance to staff regarding e2 travel system, making travel arrangements, seeking approvals, and completing travel vouchers appropriately;
  • Draft and maintain officewide SOPs to include travel, supplies, etc.
  • Be responsible for monitoring incoming and outgoing request to the General Services
  • Division (GSD) by using GSD Tracker to create new requests and monitor the status of existing requests;
  • Multitask by managing multiple competing priorities appropriately, seeking guidance when necessary
  • Coordinate onboarding for new staff with sponsor team and MSU, provide relevant checklists and ordering government furnished equipment; to include but not limited to government issued cellphones, laptops (EMDs), submitting building access and suite requests;
  • Coordinate close out checklists for departing staff, to include managing or supporting the employee, for the return of government equipment and ensuring badge access is deactivated;
  • Serve as Consular task force case worker as requested;
  • Provide notification to MSU when an employee is assigned a cubicle, and is issued equipment or when the employee departs and equipment is returned;
  • Perform other appropriate tasks, assignments and duties as required and assigned by their immediate Government manager.
  • Escort people as needed.

Required Qualifications:


  • HS Diploma and two (2) years of experience serving in a similar capacity.
  • Proficient in the Microsoft Suite of Office Products (i.e., Word, Power Point, Excel, Teams, SharePoint, and Outlook
  • Ability to type mistakefree final forms (letters, memorandums, cables, speeches, briefing papers, etc.), many of them destined for CA upper management, the White House, and/or Members of Congress;
  • Ability to adapt and conform to the changing needs of the office and/or directorate;
  • Ability to work on a team and work independently;
  • Excellent organizational, communication, and customer service skills.

Pay:
$ $28.00 per hour

Expected hours: 40 per week


Benefits:


  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:


  • High school or equivalent (required)

Experience:

Microsoft Office: 3 years (required)


Security clearance:

  • Secret (required)

Ability to Commute:

  • Washington, DC (required)

Ability to Relocate:

  • Washington, DC: Relocate before starting work (required)

Work Location:
In person
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