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    Administrative Assistant - Arlington, United States - First Rate, Inc

    First Rate, Inc
    First Rate, Inc Arlington, United States

    2 weeks ago

    Default job background
    Description

    Position is part-time at 15-25 hours per week

    To assist in the effective operation of the company and in achieving the Strategic Objective through implementing administrative services systems that support and optimize the manager's ability to manage time and resources to achieve optimum results.

    Responsibilities

    1. Provide administrative and clerical support to the Executive Leadership Team
    2. Make travel arrangements: airfare, transportation, hotel, meals and entertainment with clients and other
    3. Greet visitors
    4. Maintain manager's calendar
    5. Process manager's expense reports
    6. Reconcile manager's personal credit card statements with expenses submitted
    7. Answer phones and relay messages
    8. Archive correspondence in approved software and other locations as request
    9. Document processes and run ad hoc reports
    10. Coordinate department/cross department meeting and/or event logistics (invites, room and equipment reservations, refreshments)
    11. Coordinate client visits to Arlington site (travel, lodging, meals, meetings, entertainment)
    12. Coordinate gifts for clients and department team members

    Qualifications

    1. Excellent written and verbal communication skills

    2. Problem solving skills

    3. Beginner level proficiency in Microsoft Suites (Outlook, Word, Excel and PowerPoint)

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