Jobs
>
Boise

    Executive Administrative Assistant - Boise, United States - Tamarack Recruiting

    Tamarack Recruiting
    Tamarack Recruiting Boise, United States

    6 days ago

    Default job background
    Human Resources
    Description

    We are seeking a highly organized and detail-oriented individual to join our team as an Executive Administrative Assistant. In this role, you will provide comprehensive administrative support to senior executives while also assisting with database management, reporting, and documentation for various projects within the organization. Your exceptional organizational skills, attention to detail, and ability to handle multiple responsibilities will be instrumental in ensuring smooth operations, effective reporting, and well-documented processes within our organization.

    Responsibilities:

    Executive Support:

    • Provide high-level administrative support including calendar management, e-mail management, and meeting scheduling.
    • Prepare and edit correspondence, reports, and presentations as requested.
    • Assist in preparing meeting agendas, minutes, and follow-up actions.

    Database Management:

    • Maintain and update databases, ensuring accuracy and completeness of information.
    • Run queries and generate reports as needed to support data-driven decision-making.
    • Collaborate with relevant teams to ensure data integrity and implement improvements to database systems.
    • Document database procedures and guidelines for future reference.

    Project Assistance and Documentation:

    • Assist in managing and coordinating various organizational projects, including research, documentation, and tracking progress.
    • Collaborate with cross-functional teams to gather and analyze project-related information.
    • Support project managers in organizing meetings, preparing project materials, and maintaining project documentation.
    • Create and maintain project documentation, including project plans, status reports, and process workflows.

    Communication and Collaboration:

    • Act as a liaison between departments, and external stakeholders, ensuring effective communication and coordination.
    • Coordinate and schedule team meetings, conference calls, and other collaborative activities.
    • Help facilitate information sharing and maintain confidentiality of sensitive materials.
    • Assist in documenting communication protocols and procedures.

    Administrative Support:

    • Handle general administrative tasks, such as answering phone calls, managing email correspondence, and maintaining office supplies.
    • Assist with expense reports, budget tracking, and financial documentation.
    • Perform other administrative duties and ad hoc tasks as assigned.

    Requirements:

    • Proven experience as an executive administrative assistant or in a similar role.
    • Strong proficiency in database management, reporting, and documentation.
    • Excellent organizational and time management skills, with the ability to prioritize effectively and meet deadlines.
    • Proficient in using productivity tools and software, including MS Office Suite (Word, Excel, PowerPoint, Outlook) and database management systems.
    • Exceptional attention to detail and accuracy in data management, reporting, and documentation.
    • Strong verbal and written communication skills, with the ability to interact professionally with individuals at all levels.
    • Ability to handle sensitive and confidential information with discretion.
    • Proactive and resourceful problem-solving skills, demonstrating initiative and the ability to work independently.
    • Flexibility and adaptability to thrive in a fast-paced, dynamic environment.
  • Hub International

    Administrative Assistant

    5 days ago

    Hub International Boise, United States

    Are you brilliant at multi-tasking? · Do you thrive in a busy, ever-changing environment? · Then keep reading, this might be the perfect opportunity for you · WHO IS HUB? · At HUB International, we are a team of entrepreneurs. We believe in empowering our clients and we do so by ...

  • Synder Accounting

    Administrative Assistant

    4 days ago

    Synder Accounting Boise, United States

    Job Description · Job DescriptionSynder Accounting is small accounting firm in Boise ID looking for a proactive and customer-oriented Administrative Assistant to join our team. The ideal candidate will possess excellent communication skills, strong attention to detail, and a pass ...

  • QualityLogic

    Administrative Assistant

    4 days ago

    QualityLogic Boise, United States

    Job Description · Job DescriptionDescriptionQualityLogic is seeking an Administrative/Payroll Assistant to join our Boise office The ideal candidate will have proven payroll and administrative experience with a strong attention to detail. This position will be at the front desk a ...

  • Hub International

    Administrative Assistant

    6 days ago

    Hub International Boise, United States

    Are you brilliant at multi-tasking? · Do you thrive in a busy, ever-changing environment? · Then keep reading, this might be the perfect opportunity for you · WHO IS HUB? · At HUB International, we are a team of entrepreneurs. We believe in empowering our clients and we do so by ...

  • NMP Water Systems

    Administrative Assistant

    6 days ago

    NMP Water Systems Boise, United States

    Job Description · Job DescriptionSalary: $24 per hour · We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will provide comprehensive administrative support to multiple departments and executives, ensuring th ...

  • Hub International

    Administrative Assistant

    1 week ago

    Hub International Boise, United States

    Job Description · Are you an office guru? · Are you brilliant at multi-tasking? · Do you thrive in a busy, ever-changing environment? · Then keep reading, this might be the perfect opportunity for you · WHO IS HUB? · At HUB International, we are a team of entrepreneurs. We believ ...

  • Idaho Scientific

    Administrative Assistant

    1 week ago

    Idaho Scientific Boise, United States

    Job Description · Job DescriptionAdministrative Assistant · Life is Short. Solve Hard Problems with Cool People. · Idaho Scientific is the Goldilocks of the spirit and growth of a startup, with a financial footing and safety of a stable corporation. Structure and process withou ...

  • The Pacific Companies

    Accounting Administrative Assistant

    1 week ago

    The Pacific Companies Boise, United States

    From sophisticated, urban infill apartments to modern, suburban charter school facilities, The Pacific Companies is a catalyst for growth, deploying comprehensive real estate development capabilities and shaping neighborhoods. Put another way, we are passionate about creating hea ...

  • Boise State University

    Administrative Assistant 1

    1 week ago

    Boise State University Boise, United States

    About Us: · Boise State University is located along the banks of the Boise River and a short stroll from the state capitol. We are committed to an innovative, transformative, and equitable educational environment that supports student success, and advances Idaho and the world. · ...

  • Briefly

    Intellectual Property Administrative Assistant

    3 days ago

    Briefly Boise, United States

    Introduction to Company · Briefly is a tech-enabled, highly selective, global law firm consistently recognized for its excellence, innovation, and teamwork throughout its 45 offices in 14 countries and five continents. Briefly is its support backbone, professionally running the o ...

  • MRG Exams

    Nurse Practitioner or Physician Assistant

    1 day ago

    MRG Exams Ada, United States Full time

    Work can be performed by a Nurse Practitioner or Physician Assistant · We are looking for the right Nurse Practitioner or Physician Assistant to perform medical assessments on United States Veterans as part of the VA's disability benefits process. · In performing Disability Asses ...

  • MRG Exams

    Nurse Practitioner or Physician Assistant

    1 week ago

    MRG Exams Ada, United States Full time

    Work can be performed by a Nurse Practitioner or Physician Assistant · We are looking for the right Nurse Practitioner or Physician Assistant to perform medical assessments on United States Veterans as part of the VA's disability benefits process. · In performing Disability Asses ...

  • Mercy

    Rn Clinical Supervisor Med Surg Dept

    4 days ago

    Mercy Ada, United States

    SIGN ON BONUS AVAILABLE · Up to 20,000 Sign On Bonus based on experience and shift selection · NO CONTRACT · The Clinical Supervisor assures delivery of safe, high-quality and cost-effective care provided by competent co-workers. They ensure efficient utilization of available res ...

  • Forest Hills Public School District

    Special Education Paraprofessional

    6 days ago

    Forest Hills Public School District Ada, United States

    **Special Education Paraprofessional** · - Eastern Middle_ · **Reports To**: Building Principal · **Pay Grade**: Grade 3, Step 1, $15.57 per hour · **Schedule**: 3.25 hours per day / 16.25 hours per week / 5 days per week / School year position · **Job Summary**:Under the direct ...

  • American International Foods, Inc.

    Documents & Regulatory Compliance Associate

    1 week ago

    American International Foods, Inc. Ada, United States

    _**Onsite Required**_ · - **JOB SUMMARY**:_ · The Primary responsibility of this position is to assist our Regulatory and Compliance function with document management, data entry, filing and communicating to customers requiring Regulatory Documentation. You will communicate and c ...

  • Radiant Ventures

    Case Manager

    1 week ago

    Radiant Ventures Idaho City, United States

    We are a renowned law firm with 40 locations nationwide and internationally, specializing in restructuring and insolvency law. Our team of 500 employees is dedicated to providing successful legal services. · Administrative Assistant (m/f/d) for Consumer Proceedings - Location: Ha ...

  • CBH Homes

    Administrative Assistant

    1 week ago

    CBH Homes Meridian, United States

    Job Description · Job DescriptionDescription · Team CBH is growing We are looking for a positive and professional Construction Administrative Assistant to join our team. · Are you highly organized and love helping people? · Do you have a positive perspective and enjoy working in ...

  • Amalgamated Sugar Company

    Administrative Assistant

    2 weeks ago

    Amalgamated Sugar Company Nampa, United States

    Maintenance Department Administrative Assistant · Amalgamated Sugar Company-Nampa, Idaho · Amalgamated Sugar Company is looking for an experienced administrative assistant to support the maintenance department at our Nampa sugar factory. This position will assist plant management ...

  • Shilo Plumbing LLC

    Administrative Assistant

    6 days ago

    Shilo Plumbing LLC Nampa, United States

    Job Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Draft correspondences and other formal documents · Plan and schedule appoin ...

  • Shilo Plumbing LLC

    Administrative Assistant

    3 days ago

    Shilo Plumbing LLC Nampa, United States

    Job Description · Job DescriptionWe are seeking an Administrative Assistant to join our team You will perform clerical and administrative functions in order to drive company success. · Responsibilities: · Plan and schedule appointments and events · Answer inbound telephone calls ...