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Tempe

    Administrative Services Specialist - Tempe, United States - Spectra Electrical Services, Inc.

    Spectra Electrical Services, Inc.
    Spectra Electrical Services, Inc. Tempe, United States

    1 week ago

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    Description

    Job Description

    Job Description

    We are seeking a highly organized and detail-oriented Administrative Services Specialist to support our office operations. The ideal candidate will be responsible for a wide range of administrative and office support activities to facilitate the efficient operation of the organization.

    Key Responsibilities:


    • Provide high-level administrative support by conducting research, preparing statistical reports, and handling information requests.


    • Perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.


    • Write and edit documents from letters to reports and instructional documents.


    • Create and maintain comprehensive and accurate records, documents, and reports.


    • Organize and coordinate meetings, conferences, travel arrangements, and schedules


    • Manage projects and contribute to committee and team work.


    • Operate office equipment, manage office space, and maintain a secure and efficient document management system.


    • Offer direct support to executives by managing calendars, communications, and priorities.


    • Handle sensitive information in a confidential manner.

    Requirements

    Qualifications:


    • Proven experience as an administrative assistant or office admin assistant.


    • Knowledge of office management systems and procedures.


    • Working knowledge of office equipment, like printers and fax machines.


    • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).


    • Excellent time management skills and the ability to prioritize work.


    • Attention to detail and problem-solving skills


    • Excellent written and verbal communication skills.


    • Strong organizational skills with the ability to multi-task.


    • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

    Benefits

    What We Offer:


    • A competitive salary and benefits package.


    • Opportunities for professional development and career growth.


    • A dynamic and supportive work environment.

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