Jobs
>
Baltimore

    Executive Administrative Assistant - Baltimore, United States - Hr&Co. Llc

    Hr&Co. Llc
    Hr&Co. Llc Baltimore, United States

    3 weeks ago

    Default job background
    Description
    POSITION TITLE: Executive Administrative Assistant
    DEPARTMENT: Office of the CEO
    COMPENSATION: Open to Negotiate

    COMPANY DESCRIPTION:

    Omega Home Care is a leading provider of home care services dedicated to improving the quality of life for individuals in need of assistance. With a commitment to compassion, professionalism, and excellence, we offer a wide range of personalized care solutions tailored to meet the unique needs of each client. Our team of skilled professionals delivers compassionate care, allowing individuals to remain independent and comfortable in the familiar surroundings of their own homes.

    POSITION SUMMARY:

    The Executive Administrative Assistant is responsible for managing various administrative and billing-related tasks within the Office of the CEO. This role involves preparing billing data, managing client accounts, organizing schedules, and providing administrative support to ensure smooth operations. The assistant will work closely with staff, handle correspondence, process documents, and maintain records with a high level of confidentiality.

    ESSENTIAL JOB DUTIES:
    • Create and maintain a tickler file for all expired certifications and employee-related documentation.
    • Communicate with staff to obtain updated items and ensure employee and client folders are up to date with required documentation.
    • Sort and distribute incoming mail to appropriate parties.
    • Schedule and coordinate meetings, book conference rooms, create agendas, and take professional meeting notes.
    • Monitor the LTSS billing system for missed clock-outs and report to the Program Manager.
    • Utilize technology to create professional Excel and Word documents and offer solutions to automate tasks and improve workflows.
    • Assist with bi-weekly payroll process by collecting timesheets and verifying clock-in and -out totals.
    • Support in planning staff and employee outings.
    • Ensure office supplies are well stocked and order supplies as needed.
    • Report any office equipment issues and resolve them promptly.
    • Process invoices and track records accurately.
    • Resolve LTSS billing errors and process weekly billings in the LTSS system.
    • Assist the Executive Director with maintaining off-site filing systems bi-weekly.
    QUALIFICATIONS:
    • Bachelor's degree in accounting or finance desired.
    • Three to five years of experience as an administrative or billing assistant.
    • Excellent organizational skills to manage multiple priorities while remaining calm and professional.
    • Ability to work effectively with diverse groups of people.
    • Experience in tracking, organizing, and maintaining databases.
    • Strong commitment to confidentiality due to the sensitive nature of materials and information handled.
    • Proven ability to suggest workflow or system efficiency improvements.
    • Capacity to work independently, be self-directed, and flexible.
    • Excellent prioritization skills with the ability to perform tasks accurately in a high-volume environment.
    • Proficiency in verbal and written communication.
    • Technologically savvy with the ability to adapt to new tools and resources.
    • Resourcefulness in finding solutions and making decisions in the best interest of the company.
    • Strong time management skills and strategic planning abilities.
    • Detail-oriented with problem-solving and critical thinking skills.
    • Active listening abilities to discern and respond to various cues effectively.Ability to work at a high-volume level of accuracy
    Omega Home Care is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or any other protected status under applicable laws. We comply with all relevant employment laws and regulations, including but not limited to the Fair Labor Standards Act (FLSA), the Americans with Disabilities Act (ADA), and state labor laws.

    Omega Home Care values diversity, inclusivity, and equity in our workforce. We encourage individuals from all backgrounds to apply.
  • Alpha Phi Alpha Fraternity, Inc.

    Administrative Assistant

    1 week ago

    Alpha Phi Alpha Fraternity, Inc. Baltimore, United States

    **Job Title: Administrative Assistant** · **Location: Baltimore, MD** · **Status: Full-time/Salaried** · **Salary: Commensurate with Experience** · **Job Category: Operational Support 2** · **Reports to: Executive Assistant** · **Position Overview**: · The Fraternity's General Of ...

  • Hirsch Electric LLC

    Administrative Assistant

    2 weeks ago

    Hirsch Electric LLC Baltimore, United States

    **Administrative Assistant** · The Administrative Assistant will be responsible for providing support to the Operations Manager and the Project Managers of the organization. This position will be responsible for answering phones, scheduling meetings, and providing administrative ...

  • Office of Ignatian Spirituality

    Administrative Assistant

    3 weeks ago

    Office of Ignatian Spirituality Baltimore, United States

    **Office of Ignatian Spirituality**: · **Baltimore, MD (HYBRID POSITION)**: · - Job ID#: · Posted: · - May 9, 2024- Expires: · - July 8, 2024- Category: · - Clerical/Administrative- Terms: · - Part-Time Employee- Experience: · - 0-2 Years- Education: · - Undergraduate Degree- Bas ...

  • Johns Hopkins University

    Assistant Administrator

    2 weeks ago

    Johns Hopkins University Baltimore, United States

    The Department of Psychiatry and Behavioral Sciences is seeking an**_ Assistant Administrator - Clinical _**reporting to the Associate Administrator this position manages and leads the financial activities of the Department and is responsible for financial planning, financial imp ...

  • THE ARC BALTIMORE

    Administrative Assistant

    1 week ago

    THE ARC BALTIMORE Baltimore, United States

    Do you have a personable personality? Do you thrive in an environment that enables you to assist others? Are you someone that is resourceful with a can-do attitude? **If you answered "YES" then The Arc Baltimore is a perfect fit for you** · *** · **Why choose The Arc Baltimore?** ...

  • Baltimore corps

    Administrative Assistant

    3 weeks ago

    Baltimore corps Baltimore, United States

    **ORGANIZATION OVERVIEW** · COMMUNITY HOUSING ASSOCIATES INC is a real estate company located in Baltimore, MD. We specialize in providing affordable housing solutions for low-income families and individuals. Our mission is to promote a dignified and sustainable living environmen ...

  • Changing Lives at Home Mental Health Inc.

    Administrative Assistant

    3 weeks ago

    Changing Lives at Home Mental Health Inc. Baltimore, United States

    **Title**:Administrative Assistant · **Position Function**: We are looking for an Administrative Assistant to perform a variety of administrative tasks and personally support our company's CEO. To be successful in this role, you should be well organized, have great time managemen ...

  • Coppin State University

    Administrative Assistant

    3 weeks ago

    Coppin State University Baltimore, United States

    This role is integral to the leadership team within the Office of University Relations, reporting to the Director. It involves administrative duties and spearheading the planning, coordination, and implementation of creative/marketing projects across the university. As the Projec ...

  • Johns Hopkins University

    Assistant Administrator

    2 weeks ago

    Johns Hopkins University Baltimore, United States

    The Pathology Department is seeking an **_Assistant Administrator-Clinical_** who will have leadership, administrative, and operational responsibility within the department. In conjunction with the Department Chair, Sr. Administrator and Associate Administrator, creates a uniform ...

  • TAYS INC

    Administrative Assistant

    3 weeks ago

    TAYS INC Baltimore, United States

    At TAYS, every team member is vital. We recognize and celebrate diverse insights, believing they fuel our innovative spirit. We're not just tech-savvy; we're people-centric. Here, you'll work closely with our clients, forging lasting relationships. We are on a quest for the brigh ...

  • Design & Integration

    Administrative Assistant

    2 weeks ago

    Design & Integration Baltimore, United States

    **FULL-TIME**: · **Design & Integration** (DI), a **successful technology integrator** is seeking an **Administrative Assistant** to support our Accounting and Sales Team. We are a small but growing firm, committed to craftsmanship** **and excellence in our specialty field. We pr ...

  • North Point Builders of Maryland, LLC

    Administrative Assistant

    3 weeks ago

    North Point Builders of Maryland, LLC Baltimore, United States

    Are you looking to take on an exceptional opportunity, face challenges and win, and become a part of a team where your work matters? Are you ready to join a collaborative, fast paced company where you are actively engaged and making a positive impact? If the answer is yes, keep r ...

  • Didlake, Inc.

    Administrative Assistant

    1 week ago

    Didlake, Inc. Baltimore, United States

    $23/hr · The Administrative Assistant provides support to the BCJJC managerial staff. This description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. · - Drafts correspondence, memoranda, etc. for the Pla ...

  • Greater Baltimore Committee

    Administrative Assistant

    3 weeks ago

    Greater Baltimore Committee Baltimore, United States

    Job Summary: · **Responsibilities**: · - Act as a liaison between team members, external partners, and stakeholders; · - Coordinate meetings, conferences, and events related activities; · - Manage calendars for team members, schedule appointments, and coordinate travel arrangemen ...

  • Ascension

    Administrative Assistant

    2 weeks ago

    Ascension Baltimore, United States

    We Are Hiring: · - **Department**: Oncology · - ** Schedule**: Monday-Friday, 8:00am-4:30pm · - ** Facility**: Ascension Saint Agnes Cancer Institute · - ** Location**: Baltimore, MD · What You Will Do: · Provide administrative support for assigned area(s) or program. · - Prepare ...

  • Crown Doctor Dental Lab

    Administrative Assistant

    3 weeks ago

    Crown Doctor Dental Lab Baltimore, United States

    We are searching for a highly motivated individual that is looking to grow with the company. · The person needs communication, organizational, and basic computer skills. · Training is included. · **Requirements**: · High School Diploma · Pay: $ $18.00 per hour · Schedule: · - 8 h ...

  • Baltimore International Academy East

    Administrative Assistant

    2 weeks ago

    Baltimore International Academy East Baltimore, United States

    **Responsibilities** · - Answer and direct phone calls · - Organize and schedule Head of Schools appointments · - Set up and maintain filing systems for students and staff - paper and electronic · - Serve as a central information point to the parents, students and staff regarding ...

  • Johns Hopkins University

    Administrative Assistant

    2 weeks ago

    Johns Hopkins University Baltimore, United States

    Job Overview: · **Responsibilities**: · - Coordinate projects and manage timelines effectively. · - Assist with office management tasks to maintain a well-organized workspace. · - Conduct data entry tasks accurately and efficiently. · - Demonstrate computer literacy with proficie ...

  • Boundless Innovations

    Administrative Assistant

    3 weeks ago

    Boundless Innovations Baltimore, United States

    Requirements: entry level knowledge, HS Diploma, at least 2 years of experience, Microsoft Office Suite and basic computer skills. Demonstrate the ability to follow verbal and written instructions, as well as the ability to communicate effectively both verbally and written. · Loc ...

  • Baltimore City Public Schools

    Administrative Assistant

    6 days ago

    Baltimore City Public Schools Baltimore, United States

    **Duties**: · Schedules appointments and meetings, facilitates meetings, organizes documentation, develops communication and presentation of materials. · Strong SharePoint and Teams meeting experience · Ensuring documents (presentations, minutes, actions, decisions etc) are compl ...