Administrative Assistant - Baltimore, United States - THE ARC BALTIMORE

Mark Lane

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Mark Lane

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Description
Do you have a personable personality? Do you thrive in an environment that enables you to assist others? Are you someone that is resourceful with a can-do attitude?
If you answered "YES" then The Arc Baltimore is a perfect fit for you
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Why choose The Arc Baltimore?

  • Competitive Wages: starting at $44,500/year ($21.39/hour)


  • Schedule: Monday

  • Friday 8:00am 4:00pm
  • Vacation, Sick and Holiday Pay
  • 403(b) Plan & 403(b) Employer Match
  • Medical, Dental, Vision, STD and Flex-Spending Benefits
  • Employer Paid Benefits, including Life, Accidental and LTD Insurance
  • Flexible work/life balance

Essential Job Functions

  • Assist with coordinating and scheduling events, conferences, meetings, conference rooms, luncheons, etc.
  • Responsible for clerical and data entry duties as assigned by supervisor.
  • Answer and direct all telephone calls.
  • Maintain visitor logs and staff temporary badge logs.
  • Monitor camera system entry and entry to departments.
  • Verify staff and distribute temporary badges, when applicable.
  • Distribute and collect visitor badges.
  • Greet, assist, and direct all visitors.
  • Maintain the security of confidential information.
  • Complete all agency required trainings for position.
  • Perform general administrative duties and other duties as assigned by supervisor.

Education & Experience

  • High School Diploma or GED required.
  • 23 years of administrative experience.
  • Good communication and customer service skills. Must be able to collaborate with other administrators and support personnel, management, and stakeholders on a regular basis.
  • Intermediate knowledge of computer software programs; Microsoft Word, Excel, Power Point, Publisher, and Outlook.
  • Proficient in a variety of writing styles from creative to professional.
  • Ability to make independent decisions daily, addressing the best way to handle specific tasks.
  • Operating office equipment including printers, copiers, and multimedia instruments.

Working Conditions

  • The position is classified as

Light Work:
It involves sitting most of the time with a small degree of pushing/pulling of arm or leg controls.

  • Lifting 20 lbs. maximum with infrequent lifting or carrying of objects weighing up to 10 lbs.
  • Must be available to work a flexible schedule as dictated by the needs of the agency.

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