Administrative Assistant - Baltimore, United States - TAYS INC

TAYS INC

Verified Company

Baltimore, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

At TAYS, every team member is vital. We recognize and celebrate diverse insights, believing they fuel our innovative spirit. We're not just tech-savvy; we're people-centric. Here, you'll work closely with our clients, forging lasting relationships. We are on a quest for the brightest minds who relish technical challenges.

Let's explore the horizon together if you're ready to contribute to our vibrant tech communityTAYS is seeking an Administrative Assistant to provide administrative and operational support to the CEO and TAYS leadership team.

This role will coordinate and manage executive scheduling, prepare and organize important strategic materials, and plan and support leadership meetings and the preparation of the materials.

Must be local to the Baltimore area.

Duties/Responsibilities:

Assist the leadership team in achieving company objectives and ensuring smooth operations.
Manage both professional and personal schedules for the leadership team, handling tasks such as agendas, correspondence, client management, and logístical arrangements.
Refine internal processes to streamline support for the leadership team and coordinate resources effectively.
Serve as a liaison for internal and external communications, working on various projects and tasks.
Prioritize tasks, manage calendars, and ensure organizational goals are met while upholding best practices.
Coordinate intricate scheduling and information flow for senior leadership.
Arrange travel logistics for senior leadership, including accommodations, transportation, and meals.
Provide comprehensive administrative support including typing, dictation, spreadsheet management, faxing, and maintaining databases.
Handle incoming and outgoing mail, maintaining confidentiality at all times.
Facilitate team communication and organize internal and offsite events.
Prepare meeting agendas, record minutes, and distribute them promptly.
Manage office supplies and promotional items.
Adapt to changing priorities and ensure deadlines are met.
Perform other duties as assigned.

Required Knowledge, Skills, and Abilities:

Excellent written and verbal communication skills
Strong timemanagement skills and an ability to organize and coordinate multiple concurrent projects.
Proficiency with office productivity tools and an aptitude for learning new software and systems.
Flexible team player, willing to adapt to changes and unafraid of challenges.
Ability to maintain confidentiality of information related to the company and its employees.
Excellent attention to detail.
Ability to work independently.

Education and Experience:

Associate degree preferred.
Three (3) or more years of experience in an administrative role reporting directly to upper management or office management role.

Physical Requirements/Working Conditions:

Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

Work Authorization/Security Clearance Requirements:

None

Why TAYS is the Perfect Place for You:

Flexibility: Enjoy a harmonious work-life with our flexible working options.

Remote Work:
While our heart is in Baltimore, most of our roles support remote work.

Benefits:
Competitive packages, including tuition reimbursement.

Leisure:
Generous PTO, including 11 federal holidays and 2 floating holidays.

Team Events:
Quarterly gatherings for team bonding or community service.

Military Friendly:
We value the dedication and discipline of veterans and service members and urge them to apply.

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Commitment to Diversity:

TAYS Inc. is an equal opportunity employer.
We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.

TAYS Inc. is an equal opportunity employer.

We consider all qualified applicants for employment without regard to race, color, national origin, religion, creed, sex, sexual orientation, gender identity, marital status, parental status, veteran status, age, disability, or any other protected class.