Department Management Analyst II - San Bernardino, United States - San Bernardino County

Description

SALARY INCREASES
2% Effective February 2024
3% Effective February 2025
(Salary increases contingent upon Property Related Revenueand/or
statewide Realignment Sales Tax Collections performance.)

STEP ADVANCEMENTS
Bi-annual step increases of approximately 2.5%

San Bernardino County is recruiting for DepartmentManagementAnalyst - Emergency Servicesto work within the Office of Emergency Services (OES) and the Inland Counties Emergency Medical Agency (ICEMA).

These positions offerthe opportunity to take on a dynamic and challenging role providing professional analytical support for a variety of areas essential to a department's operations such as:
contract/grants administration; budget/fiscal management; special project coordination; facilities planning;organizational/staffing analysis; and development/recommendation of policies and procedures.
Applications will be accepted until a sufficient number have been received; recruitment may close at any time.

Primary duties may include:

• Recommend and establish contract forms and procedures; develop and process bid proposals and agreements; interpret contract terms and monitor adherence; recommend solutions to contractual problems.
• Develop and manage a variety of contracts for professional or consultant services, products, materiel purchases, etc.; draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval.
• Interpret contract terms; review and monitor contracts and ensure compliance and/or performance requirements are met.
• Review expenditures and purchase orders; coordinate site visits and provide support in performance audits.
• May draft bid proposals; research, analyze, and prepare specifications and conditions. coordinate the issuing of proposal and evaluation of bids; negotiate and interpret contract terms and agreements; monitor compliance and/or performance.
• Research and apply for a variety of grant opportunities from federal, state, local, and other resources; identify requirements necessary for specific grant proposals; prepare compelling grant applications and subsequent follow-up; secure grants; recommend and monitor procedures for grant implementation.
• May support in the development and recommendation of various policies and procedures upon request; clarify and describe standard practices; design or improve forms to expedite procedures and coordinates the publication and dissemination of information.
• Prepare analytical reports, correspondence, and memoranda.
• Official Titles:Staff Analyst II/Staff Analyst II (Fire Department)

ABOUT THE DEPARTMENTS
ICEMAwas developed under a Joint Powers Agreement with San Bernardino, Inyo and Mono Counties. ICEMA is responsible for ensuring effective emergency medical services (EMS) for the three county areas.

Specifically, they are charged with the coordination, evaluation and monitoring of EMS within the public and private pre-hospital providers, specialty care hospitals, paramedic base hospitals, as well as the effectiveness of EMS educational programs and medical disaster preparedness.

OES is responsible for countywide/interagency emergency planning, mitigation, response and recovery activities.

This position will be responsible for overseeing a variety of administrative functions including contracts/grants/budget/fiscal administration, facilities management, procurement, and development/implementation of policies and procedures.

Some positions may be allocated to the San Bernardino County Fire Protection District,which is aseparate entity from San Bernardino County, and as such, compensation and benefits for their positions are set forth in a different compensation plan.

Click herefor a summary of benefits. For additional details, refer to theFire Auxiliary Services Unit.

CONDITIONS OF EMPLOYMENT

Work Hours:

In order to meet the business service needs of the public that we serve during emergency activation,these positions will be required to work extended hours including nights, weekends, holidays and may work substantial overtime as needed and during emergency activation.

This assignment is eligible for premium overtime or compensating time off for approved overtime hours worked. Employees may have to travel out of the County, or out of state to attend meetings, trainings, and conferences. Out of county and/or state travel is minimal.

(Note:

Please refer to the appropriate MOUfor applicable terms and conditions:Teamsters Local 1932 MOU - Administrative Services Unit or Fire Auxiliary Services Unit).

Travel:
Travel throughout the County is required.

When travel is required, employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available).

At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation.

Background:

Prior to appointment, candidates selected for this position must successfully pass a background check, including fingerprinting, verification of employment history and education, and medical examination, including drug screening.

Sponsorship:

Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Minimum Requirements
These positions require botheducation and experience; to advance in the process applicants must meet the Experience requirement AND one of the two options for Education below:

REQUIRED EXPERIENCE

Two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, procurement, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management.

REQUIRED EDUCATIONOption 1
Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.
Option 2

Associate's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years ofadditional experience(see note below)supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics, procurement, or other closely related duties.

Option 3

Thirty semester (45 quarter) units of completed college coursework in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND three (3) years of additional experience(see note below) supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics, procurement, or other closely related duties.

Important Notes Regarding Qualifying Education and Experience:

• Qualifying degrees or courseworkmust be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education.
• General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying.
• Theexperience used to qualify under Education Option 2 and 3 will be treated as a substitution for the Bachelor's degree and will not count towards the Required Experience.

Desired Qualifications

Ideal candidates will be self-motivated individuals and collaborative team players with the ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines.

ICEMAseeks a self-starter experienced in budget/fiscal administration, with experience in fiscal administration of grants being highly desirable.
OESseeks a candidate with emergency services management and/or procurement experience.

Essential knowledge, skills and abilities include:

• Knowledge and understanding of principles and practices of public administration as applied to fiscal procedures and budget preparation and administration
• Ability to conduct in-depth research, analyze and interpret a wide variety of complex data and information, identify options, and make viable recommendations
• Ability to communicate clearly, concisely and effectively, both orally and in writing
• Excellent writing skills with the ability to prepare clear and accurateadministrative reports
• Familiarity with or ability to learn and understand principles and practices relevant to contracts, grants and bid/proposal management, project management, facilities and capital improvement planning, data science/statistical analysis, and/or organizational/staffing analysis or personnel management
• Proficient with enterprise financial management systems such as SAP

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