Administrative Assistant - Stony Brook, United States - SuffolkSpeech

SuffolkSpeech Stony Brook, United States

2 days ago

Description

Job Description

ADMINISTRATIVE ASSISTANT

Long Island Speech is looking for a dynamic Administrative Assistant to join our team. This role combines Administrative Assistant, Personal Assistant, and Marketing Assistant responsibilities to support the Chief Operations officer.

Supporting the manager of a private practice with offices across Long Island and liaise between all locations (including 80+ therapists & 50+ Administrative staff, & numerous patients)
Manage professional calendar
Serve as a first point of contact for incoming calls, take detailed messages and prioritize information
Draft email responses and convey all memos to staff, including but not limited to annual meetings, monthly lectures, team building events, etc. Communication skills a MUST.
Schedule conference calls, in-person meetings and virtual meetings using platforms such as GoToMeeting, Zoom, etc.
Schedule all interviews
Update and compartmentalize various personal and professional documents and files to ensure quick and easy access to all information
Maintain a high level of executive support skills including excellent communication, grammar, and proofreading skills
Plan and coordinate all internal corporate events such as company-wide meetings, private lectures to therapists, seminars, fundraisers, etc.
Create reports such as monthly patient reviews, yearly personal/professional purchase report, payroll, etc.
Create excel charts
Advise interns and monitor all Clinical Fellows' hours, tasks, and training
Establishing effective working relationships with all colleagues, other leadership, administration, staff and departments
Perform other related duties and responsibilities as required/requested

Requirements

You will need:

Minimum 3+ years of administrative assistant work experience
Previous experience in a fast-paced professional services firm is preferred
Highly motivated with excellent organizational and interpersonal skills
Proficient in Google docs
Proficient in Excel
Technology savvy in using various internal electronic systems and applications
Excellent business writing and proofreading skills
Proficiency in intermediate MS Office
Demonstrated experience in handling multiple priorities and high degree of timely delivery of work
Ability to be resourceful and problem solving
Exceptional professional demeanor and etiquette
Meticulous attention to detail, organization and follow-up
Demonstrated team player with a flexible personality and positive attitude
Must be able to work possible flexible hours, if necessary

Benefits

Medical, Dental & Vision Benefits with a flex spending card
401k
Paid time off
PFMLA - Up to 12 weeks and 67% of salary for the care of a newborn or family member
Compensation: $35,000 - $55,000 based on experience

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