Administrative Assistant/project Management - Ronkonkoma, United States - CWS

CWS

Verified Company

Ronkonkoma, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

High end Interior Design & Construction firm servicing NYC and the Hamptons is looking for a responsible Administrative Assistant with prior book keeping experience to perform a variety of administrative and clerical tasks at our newly built-out Ronkonkoma office location.

Duties include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Responsibilities

Invoice and track payments
Organize and schedule meetings and projects
Plan meetings and take detailed minutes
Assist in the preparation of project estimates and schedules
Order office supplies and maintain a neat and orderly office environment
Submit and reconcile expense reports
Act as the point of contact for internal and external clients
Liaise with executive and seniorstaff to handle project requests and queries

Skills

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus