Jobs
>
New York City

    Office Manager - New York, United States - Emigrant Bank

    Emigrant Bank
    Emigrant Bank New York, United States

    1 week ago

    Default job background
    Description

    Job Description

    Job Description

    Position: Officer Manager

    Department: Emigrant Bank

    Reports To: President

    Office Location: In Office 4 days/week; Corporate Office, New York City, NY

    Job Summary

    This position manages and ensures the smooth day to day operations of the group. The ideal candidate has a positive attitude and the motivation to embrace being the "go to" person for all staff. We are looking for someone who is proactive, organized, detail-oriented, disciplined, calm under pressure, resourceful, and is satisfied with being in a support role for the team. Salary is commensurate with experience.

    Administrative Support:

    • Handle printing, mailing, shipping, and FedEx coordination.
    • Collaborate with IT to address tech issues for the team, providing internal tech support.
    • Order and organize supplies for both in-office and remote staff.
    • Coordinate in-person meetings, including lunch and coffee arrangements.
    • Ensure smooth setup for client meetings within the building.

    Office Organization and Management:

    • Manage filing, archiving, and overall office organization.
    • Keep office well-stocked and maintain the printer and scanner.
    • Assist with insurance claims and provide staff lunches when needed.
    • Play a key role in business continuity and building safety training and reporting.

    Salesforce Management and Reporting:

    • Take ownership of learning and effectively using Salesforce.
    • Update weekly pipeline based on staff meeting feedback.
    • Record and maintain staff meeting minutes.
    • Generate external reports for referral partners.

    Bookkeeping/Expense/Vendor Management:

    • Track deal-related expenses and stay on top of client billing.
    • Prepare employee expense reports and process invoices.
    • Manage vendor onboarding.

    Schedule and Event Coordination:

    • Manage out-of-office schedules and track weekly schedules and vacation dates.
    • Schedule appointments, organize calls, and coordinate Zoom meetings.
    • Utilize Outlook calendars for scheduling purposes.
    • Handle airfare and hotel bookings.
    • Track expenses for business trips.
    • Prepare for annual events and conferences, including marketing materials.
    • Provide in-house support for team members during travel.

    Qualifications:

    • Demonstrate a strong work ethic, taking initiative and following tasks through without constant follow-up
    • Prior experience in administrative roles, supporting teams, and ensuring a smooth and efficient work environment
    • Pay attention to detail and maintain good note-taking practices
    • Exhibit a positive attitude, learn from mistakes, and continuously improve work products
    • Manage a fast-paced environment, handle requests from multiple colleagues, and prioritize tasks effectively

    The job description outlined above is considered a core list of job duties/requirements. This document should not be considered a complete or comprehensive list. The incumbent assigned to this position is required to perform the duties listed above. The incumbent is also expected to adapt to changes and/or additions as needed. Nothing contained within this document is intended or shall be construed to create or constitute a contract of employment between any employee or group of employees and Emigrant Bank and its Subsidiaries. Emigrant Bank and its Subsidiaries retains and reserves any and all rights to change, modify , amend, add to or delete from any section of this document as it deems, in its judgment, to be proper.

    New York pay range$65,000—$100,000 USD
  • Bubble Beauty Inc

    Office Manager

    3 weeks ago

    Bubble Beauty Inc New York, United States

    **Office Manager** · **Reporting to**: Head of People · **Department**: Human Resources · Full Time/Hourly · As the Office Manager, you will play a pivotal role in optimizing our office operations for maximum efficiency. We are looking for a results-driven individual who can take ...

  • New Destiny Housing Corporation

    Office Manager

    3 weeks ago

    New Destiny Housing Corporation New York, United States

    New Destiny's mission is to end the cycle of domestic violence and homelessness for low-income families and individuals by developing and connecting them to safe, permanent, affordable housing and services. To achieve its mission, New Destiny builds and manages housing with on-si ...

  • New Harmony Behavioral Health

    Office Manager

    1 week ago

    New Harmony Behavioral Health Newark, United States

    Overview: · New Harmony BH, LLC of New Jersey is a dually licensed outpatient mental health and substance abuse treatment center licensed with the NJ Department of Human Services supporting individual, family, and group work by providing intensive outpatient, and traditional outp ...

  • MPTCS

    Office Manager

    2 weeks ago

    MPTCS Newark, United States

    **MISSION**: · **The mission of Marion P. Thomas Charter School is to build culturally rich, transformative educational spaces that cultivate successful, lifelong innovators who use their passions, character, and intellect to better themselves, the greater Newark community, and t ...

  • MPTCS

    Office Manager

    1 week ago

    MPTCS Newark, United States

    **Office Manager** · **MISSION**: · **The mission of Marion P. Thomas Charter School is to build culturally rich, transformative educational spaces that cultivate successful, lifelong innovators who use their passions, character, and intellect to better themselves, the greater Ne ...

  • Pluris Valuation Advisors

    Office Manager

    2 weeks ago

    Pluris Valuation Advisors New York, United States Part time

    Overview: · Duties: Ensure the efficient operation of the office by: · - Answering and directing phone calls, taking messages, and responding to inquiries · - Working with building management and coordinating office needs · - Performing data entry and maintaining accurate records ...

  • Dana-Co

    Office Manager

    2 weeks ago

    Dana-Co New York, United States

    **Responsibilities** · **Office Management · - Manage the office to ensure it is tidy, well supplied and kept in orderly fashion. · - Manage kitchen supplies and cleanliness. · - Supervise daily office cleaning services. · - Coordinate with building management for repairs and ser ...

  • OLDE TOWNE PERSONNEL INC

    Office Manager

    1 week ago

    OLDE TOWNE PERSONNEL INC Manhattan, United States

    **Everyone is concerned about the homeless population in New York. **Would you like a job where you actually make a difference every day?** · **Non Profit** · We are seeking an Office Manager Administrative Assistant to join our team You will perform clerical and administrative f ...

  • Rip Van

    Office Manager

    3 weeks ago

    Rip Van New York, United States

    **Rip Van** · **Office Manager - New York** · **Rip Van** is a food innovation company. We exist to improve people's lives by inventing better convenient foods. We are committed to improving the nutrition, taste, and design of our products by launching product improvements in two ...

  • Thesis

    Office Manager

    3 weeks ago

    Thesis New York, United States

    **About Us** · At Thesis, we believe that everyone has the capacity to unlock their brain's full potential. In a world where technology is outpacing human evolution, it's become more difficult to keep pace with the constant stimuli of the world we live in. The result? People are ...

  • NYC Careers

    Office Manager

    3 weeks ago

    NYC Careers Manhattan, United States

    **Office Manager**: · - Apply**Office Manager**: · - Agency: DISTRICT ATTORNEY-MANHATTAN · - Posted on: 04/10/2024- Job type: Full-time · Location · MANHATTAN · - Title Classification: No exam required · Department · Trial Bureau 70 · - Salary range: $58, $64, The New York County ...

  • Berkowitz Dermotology, PC

    Office Manager

    3 weeks ago

    Berkowitz Dermotology, PC New York, United States

    Overview: · We are seeking a highly organized and detail-oriented Office Manager to join our team. As an Office Manager, you will be responsible for overseeing the daily operations of our office and ensuring smooth functioning. This is a vital role that requires strong administra ...

  • OCA Architects

    Office Manager

    3 weeks ago

    OCA Architects Newark, United States

    Job Summary: · This newly created role within the Office of OCA Architects (OCA) is designed to assist the CEO and Senior Management team in effectively managing office operations by creating a workplace culture that promotes employee satisfaction, engagement and well-being while ...

  • Norstella

    Office Manager

    2 weeks ago

    Norstella New York, United States

    **Description** · **About Norstella**: · Norstella unites five market-leading companies with a shared goal of improving patients access to life saving therapies. Each organization (Citeline, Evaluate, MMIT, Panalgo, & The Dedham Group) delivers vital insights for critical clinica ...

  • EliseAI

    Office Manager

    2 weeks ago

    EliseAI New York, United States

    **About EliseAI** · EliseAI develops cutting-edge conversational AI technology for industries fundamental to our lives: housing and healthcare. Everything is built on the foundation of health and home. Broken systems or ineffective processes in these domains have a disproportiona ...

  • New York City Council

    Office Manager

    1 week ago

    New York City Council New York, United States

    **SALARY RANGE**: · $60,000 to $60,000 · **KEY RESPONSIBILITIES**: · Under the direction of the Council Member, Council Member Aides are responsible for overseeing administrative activities of both district offices and City Hall offices. In addition, Office Managers are responsib ...

  • Keystone Strategy

    Office Manager

    3 weeks ago

    Keystone Strategy New York, United States

    **Office Manager & Expert Coordinator** · Keystone is a premier consulting firm that takes a unique interdisciplinary approach combining economics, tech, and strategy to solving the most complex challenges for leading technology firms and global brands. Keystone supports both str ...

  • New York County District Attorney's Office

    Office Manager

    3 weeks ago

    New York County District Attorney's Office New York, United States

    Division/Unit: Trial Division, Trial Bureau 70 · Civil Service Title: Community Associate · Position Title: Office Manager · Salary Range: $58,049 - $64,544 · The New York County District Attorney's Office ("DANY") has an opening for an Office Manager in one of its bureaus in the ...

  • Clarke School For The Deaf

    Office Manager

    3 weeks ago

    Clarke School For The Deaf New York, United States

    : · The office manager is an integral member of the administrative team, providing support across all of Clarke's NY programs and initiatives, acting as the first face/contact to Clarke for families, community members, school districts, and other professionals. · Responsibilities ...

  • Weisfuse & Weisfuse, LLP

    Office Manager

    3 weeks ago

    Weisfuse & Weisfuse, LLP New York, United States

    Job Summary: · **Responsibilities**: · - Communicate effectively with staff, clients, and vendors · - Perform clerical duties such as data entry, filing, and record-keeping · - Supervise front desk operations and provide excellent customer service · - Efficiently schedule appoint ...