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    Administrative Assistant/ Receptionist - Philadelphia, United States - Philadelphia Corporation for Aging

    Philadelphia Corporation for Aging
    Philadelphia Corporation for Aging Philadelphia, United States

    1 week ago

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    Description

    JOB DESCRIPTION

    TITLE :ADMINISTRATIVE ASSISTANT/RECEPTIONIST – HUMAN RESOURCES

    DEFINITION : Under the supervision of the Director of Human Resources, is responsible for administrative support to the HR department.

    QUALIFICATIONS :

    Education and Experience :

    ● High school or college or the equivalent work experience and education.

    ● Two years' professional administrative assistant experience required.

    Required Skills/Abilities :

    ● Proficient in Microsoft Word, Excel, PowerPoint, and working knowledge of HRIS (preference)

    ● Knowledge of general office procedures.

    ● Excellent organizational skills and attention to detail.

    ● Extensive knowledge of office management systems and procedures.

    ● Ability to operate general office equipment.

    ● Excellent written and verbal communication skills.

    ● Ability to type 60 words a minute.

    ● Ability to maintain confidential information.

    DUTIES AND FUNCTIONS :

    a. Provides administrative support to the Director of Human Resources and HR staff as assigned.

    b. Receives, date stamps and distributes incoming mail and inter‐office material; routes outgoing mail and inter‐office communications appropriately; photocopy/scans documents as needed.

    c. Prepares routine correspondence; drafts, correspondence, memos, job descriptions, job opening announcements, etc.

    d. Greets visitors to the department and answers department's phones in a pleasant, courteous and professional manner. Uses tact, judgment, and discretion in answering questions.

    e. Orders flowers/fruit baskets for employees as needed.

    f. Assist with scheduling interviews for selected applicants – telephone screens for basic requirements – salary, availability of car, willingness to relocate (if appropriate) etc.

    g. Create and update personnel files.

    h. Responsible for security/photo ID badge process: issue and termination of access.

    i. Assist with background checks, credential verification and pre-employment screening.Completes driver's license check for appropriate employees at annual evaluation.

    j. Performs online transcript requests and professional license checks.

    k. Maintains all HR i-net pages and ensures information is current.

    l. Provides administrative support as needed for HR meetings & training.

    m. Performs basic mathematical calculations as appropriate.

    n. Creates forms and templates as needed.

    o. Other general administrative duties as assigned.

    CONSUMERS:

    ● Applicants and other contacts in/out of PCA.

    ● PCA staff needing human resources information or assistance.

    Salary -$41,192.55-$47,685.53

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