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    Operations Coordinator - Los Angeles, United States - Overjconsulting

    Overjconsulting
    Overjconsulting Los Angeles, United States

    3 weeks ago

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    Description
    Over J is a consulting firm with a solid foundation in engineering and utilities.

    We are keenly focused on partnering with our clients to find solutions to their toughest challenges in the fields of Engineering, Data & Database Management, Technology, Learning & Instructional Design, and Project Management.

    We are headquartered in downtown Los Angeles, CA and are proud partners of some of the largest utilities in the state, including Southern California Gas Company, San Diego Gas & Electric, and Los Angeles Department of Water & Power.

    Over J was founded as a Minority Business Enterprise (MBE) with a vision to enhance diversity and representation in the fields of engineering and utilities and we continue to contribute to this vision with every project, partnership, and new hire we invite to join our growing team.

    We are seeking a dynamic and organized Operations Coordinator to become an integral part of our team.

    Reporting directly to the Operations Manager, you will play a pivotal role in ensuring the seamless execution of day-to-day operational activities.

    This full-time position requires to work on-site at our office in Downtown Los Angeles.


    Job Title:

    Operations CoordinatorSupervisory Responsibilities:
    None

    Essential Functions:

    Facilitate Operational Efficiency:
    Provide vital support by assisting and monitoring daily operational activities, ensuring a smooth workflow

    Inventory Management:
    Take charge of inventory management processes, including ordering, receiving, and maintaining optimal stock levels

    Event Coordination:
    Collaborate closely with the Operations team to plan and organize engaging events, conferences, and employee engagement activities

    Administrative Support:

    Provide thorough assistance in various administrative tasks, including but not limited to coordinating travel arrangements, managing expense reporting, processing orders and reimbursements, overseeing building requirements, conducting data entry, and maintaining meticulous filing systems.

    Proficiently handle incoming and outgoing mail, packages, and deliveries to ensure seamless operations.


    Customer Service:
    Deliver exceptional customer service by warmly greeting and welcoming visitors with professionalism and courtesy. Handle incoming phone calls promptly and efficiently, addressing inquiries from clients, visitors, and staff members with attentiveness and clarity.


    Documentation and Reporting:
    Efficiently organize and manage documents, ensuring their accuracy and accessibility. Prepare and maintain essential operational documents and reports, facilitating informed decision-making processes within the organization.
    Cross-functional Collaboration: Actively participate in cross-functional teams to contribute to organizational initiatives and projects

    Adhoc Tasks and Assistance :
    Remain flexible and responsive to address any adhoc tasks or help as required by the Operations Team

    Relationship Management:
    Cultivate and maintain quality relationships with team members, stakeholders, building administrators, security personnel, and vendors

    Process Optimization:
    Drive continuous improvement by identifying new ways to streamline processes, researching innovative technologies, and strategizing cost-efficient savings for the organization

    Requirements and Skills:

    Proven Experience:
    Demonstrated work experience as an Operations Coordinator, Customer Service, Admin or in a similar role

    Operational Expertise:
    Possess a strong understanding of operational processes and best practices

    Time Management:
    Exhibit excellent time management, prioritization, and multitasking abilities

    Interpersonal Skills:
    Showcase exceptional interpersonal skills to foster strong relationships with colleagues

    Communication Proficiency:
    Communicate effectively through speaking, writing, and active listening

    Feedback Orientation:
    Comfortable giving and receiving feedback and constructive criticism from various channels

    Strategic Planning:
    Demonstrate exceptional proficiency in strategic planning, exhibit strong problem-solving skills, and showcasing resourcefulness

    Software Proficiency:
    Proficient in MS Office suite and other relevant software

    Attention to Detail:
    Pay meticulous attention to detail and a proactive approach to tasks

    Team Collaboration and Flexibility :
    Ability to work effectively both independently and as part of a team. Flexibility to adapt to changing priorities, willing to learn and work under pressure.

    WHY OVER J?At Over J, were OVER-the-moon about our team and know we couldnt do the amazing work we do without them.

    Because of that, we make it our top priority to support our talented team members with compensation, benefits, and perks that inspire them to be and do their best work every dayOver J is an equal opportunity employer.

    We celebrate diversity and are committed to creating an inclusive environment where all employees thrive. We encourage all interested candidates to apply, even if you dont meet 100% of the qualifications listed above. Were looking for TALENT not pedigrees.

    Multiple medical plans to choose from50% employer-paid medical, dental & vision plans and 100% life & AD&D insurance coverage for employees.

    Effective on the first of the month following the date of hire.

    Employer-matched 401(k) plan24/7 access to coaches & mental health benefitsMonthly commuter stipend of $115.00Monthly technology stipend of $2510 days of paid time off per year with unlimited accrual6 days of paid sick time per yearVolunteering and learning & development opportunities.

    Fully stocked kitchen (occasionally lunches and happy hours too)Team building events and activities throughout the yearApply NowThank you for considering Over J in your job search.

    Were humbled and honored by the talented people interested in joining our team- including you Follow the link below to throw your hat in the ring.


    Please include the following materials with your application:
    Resume Professional ReferencesSome people want it to happen, some wish it would happen, others make it happen.-Michael Jordan#J-18808-Ljbffr
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