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Nutley

    Senior Administrative Assistant 32.50 - Nutley, United States - Lenmar Consulting

    Lenmar Consulting
    Lenmar Consulting Nutley, United States

    3 weeks ago

    Default job background
    Description

    We are looking to hire a Sr Administrative Assistant to work with one of the world's leading Pharmaceutical companies in Nutley, NJ

    ***ONSITE***

    Please reply with an updated resume and good contact number if you are interested and available for this opportunity.

    • At least 5 years prior work experience in an environment supporting multiple team members
    • Strong MS Word, PowerPoint, Excel skills, and technology skills (i.e., Skype, Microsoft Teams, SharePoint, etc.)
    • Experience in SRM, Concur, CounselLink (AggSpend), DocuSign, Read Soft required
    • Associate degree is required. BA/BS degree preferred
    • Experience managing dynamic calendars for multiple people
      - Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
      - If possible knowledge of Concur and Ariba applications- Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
    WHY SHOULD YOU APPLY?
    Casual dress code, family type work environment, growth opportunity
    Ask me about our referral bonus $$ We will pay you for anyone that you refer $$
    ADDITIONAL DETAILS:
    Duration: 12+ Months
    Job Title: Sr Administrative Assistant
    Medical Benefits offered

    We are seeking an energetic and motivated Senior Administrative Assistant to join our team. This is a position that provides broad exposure to the activities of the companys U.S.-based Neurology Marketing Department and Director / Senior Director level associates. Responsibilities include but are not limited to:

    1. Administrative responsibilities (~15 hours/week)
    coordinating teleconferences and Teams Meetings
    managing departmental PO processing (i.e., open POs and process invoices)
    managing team calendar and travel itineraries (including international, as needed)
    processing team expense reports in Concur
    overall administrative support for the department
    Assisting with the preparation of monthly departmental reports

    2. Processing sponsorship requests (~20 hours/week)
    Ensuring necessary review, routing and approvals of unsolicited sponsorship requests submitted by RTLLs
    Following RTLL submission, following requests through to vendor payment confirmation

    3. Special projects as needed (~5 hours/week)
    Administering the departments SharePoint site including uploading, organizing, tracking and updating documents (as needed)
    Taking notes and track action items from team meetings (as needed)
    Serving as the departments liaison with other company departments to schedule trainings (as needed)

    Our ideal candidate will have the following skills and/or experience

    candidates who similarly have pharma experience with routing contracts and sponsorships
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