Administrative Assistant - Beverly Hills, United States - United Talent Agency

United Talent Agency Beverly Hills, United States

2 weeks ago

Full time

Description

UTA seeks an Administrative Assistant at our HQ in Beverly Hills to support executive in our Corporate Workplace Services department.

Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities.

Candidates must have the ability to manage multiple projects in a fast-paced environment, experience in handling heavy phone volume, extensive scheduling experience, and an understanding of the entertainment industry.

This is a full-time position with benefits and will pay $ $27.00 per hour.

What You Will Do

Provide exceptional administrative support to the executive with a high volume of scheduling, coordinating, managing of logistics for meetings across multiple attendees in different time zones
Daily calendar management using Outlook with ability to update, cancel and confirm meetings for in-office, offsite, and virtual meetings
Manage and transfer calls, schedule & coordinate conference calls including multi-party, multi-time zone, video, and conference calls
Coordinate travel arrangements including researching options, preparing itineraries and booking
Provide additional team support and assist with special projects as needed
Prepare monthly expense reports for review & submit to accounting for approval
Assist with creating meeting agendas and take notes during team meetings
Assist with updating excel grids
Submit building work orders and maintain supply order records
Daily email monitoring
Vendor payment set-up in the system and answer vendor invoice inquires
Reconcile invoices and process check request forms
Order food deliveries
Administrative duties with office moves
Update Fire Life & Safety and Safety employee list

What You Will Need

1+ years of prior administrative assistant experience within a fast-paced professional environment
Bachelor's degree strongly preferred but not required
Highly proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Familiarity with other platforms and systems (Zoom, Slack, Box, Concur, and Workday)
Ability to liaise with key senior-level executives, internal staff at all levels and external clients & partners
Capable of managing several projects simultaneously with minimal supervision
Highly professional with excellent judgment and maintain a high level of discretion and confidentiality
Excellent communication skills - both written and verbal
Ability to work under pressure in a fast-paced environment
Positive, self-motivated attitude, and maintain professional demeanor at all times
Effective time management skills with ability to meet deadlines and adjust to changing priorities
Must be organized with a strong attention to detail

What You Will Get

The unique and exciting opportunity to work at one of the leading global entertainment companies
Access to the tools, leadership, and resources you will need to create and drive a center of excellence
The opportunity to do the best work of your career
Work in an inclusive and diverse company culture
Competitive benefits and programs to support your well-being
Experience working in a collaborative environment with room to grow

UTA unites ideas, opportunities and talent.

The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers-from actors, athletes and musicians to writers, gamers and digital influencers.

One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands.

Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities

Reference:
ECNJOBID in the application

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