Administrative Assistant - Los Angeles, United States - Nirvana Home Entertainment

Description

The Administrative assistant oversees the day-to-day administrative duties and operations of the company. The individual in this role supports other team members through a variety of tasks related to organization and communication.

The administrative assistant works with technicians, project managers, designers, sales, and other administrative staff to build rapport with clients and maintain high levels of client satisfaction.

Essential Functions:

• Answer and direct phone calls to relevant staff
• Schedule meetings and appointments
• Prepare documents for meetings, appointments, and business trips
• Take notes and minutes in meetings
• Order and take stock of office supplies
• Serve as a point of contact for staff and external stakeholders
• Process and direct mail and incoming packages or deliveries
• Greet and direct visitors and new staff to the company
• Research and book travel arrangements for staff members
• Coordinate repairs and maintenance of office equipment, including copiers, fax machines, computers, printers, etc.
• Find ways to improve administrative processes
• Perform related duties as assigned

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Core Competencies:

• Brings a positive attitude, good customer service skills, a stellar work ethic, and a professional appearance to the workplace
• Adept at thinking creatively and strategically
• Demonstrates excellent judgment and creative problemsolving skills, including negotiation and conflict resolution
• Demonstrates effective written, verbal, and interpersonal communication skills
• Interacts thoughtfully with people of all ages and cultural backgrounds
• Works independently and as part of a team
• Balances competing priorities, complex situations, and tight deadlines
• Exhibits strong management and leadership skills
• Capable of leading and motivating others
• Able to work flexible hours, including occasional evenings and weekends
• Can pass a drug screen and background check
• Possesses a valid driver's license and has access to a reliable and insured motor vehicle
• Able to independently lift items up to 20 pounds
• Capable of sitting, standing, and kneeling for extended periods of time
• Motivated to learn new technologies and processes

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Education & Experience:

• Minimum of a high school diploma required; postsecondary degree or certification preferred
• Previous experience in an office environment required
• Proficiency in MS Office with expertise in Microsoft Outlook, Word, PowerPoint, and Excel required
• General knowledge of bookkeeping, accounting, and human resources preferred

Job Types:
Full-time, Part-time


Pay:
$ $20.00 per hour


Expected hours:
per week


Benefits:

• Paid time off
• Referral program

Schedule:

• 4 hour shift
• 8 hour shift

Experience:

Microsoft Office: 1 year (preferred)

• Administrative experience: 2 years (preferred)

Work Location:
In person