Executive Assistant - Weehawken, United States - The Quest Organization

The Quest Organization Weehawken, United States

1 week ago

Real Estate

Description

Executive Assistant – Real Estate Developer

Rapidly growing Real Estate Developer is seeking an Executive Assistant to be the right hand to the Owners.

Responsibilities:

Strategic Planning and Decision Making:

Collaborate closely with owner to develop and execute strategic plans and initiatives.
Conduct research and analysis to support decision-making on investment opportunities, property acquisitions, and asset management strategies.
Provide insights and recommendations to optimize the performance and profitability of the real estate portfolio.
Conduct research and analysis on industry trends, market data, and competitor activities to inform strategic decision-making. Analyze complex issues, gather relevant information, and propose solutions to address challenges or opportunities.

Administrative Support:

Manage the owner's schedule and calendar, coordinating appointments, meetings, travel arrangements, household management as needed.
Manage certain personal and household errands as needed.
Prepare reports, presentations, and briefing materials for executive meetings and presentations.
Maintain organized and up-to-date files, records, and databases related to real estate assets and transactions.

Communication and Relationship Management:

Serve as the primary point of contact for internal and external stakeholders, including tenants, vendors, and business partners.
Facilitate communication between the owner and various stakeholders, ensuring timely and effective exchange of information.
Screen and prioritize incoming communications, routing them to the appropriate individuals for response or action.
Exercise sound judgment and discretion in handling sensitive or confidential matters.

Project Coordination and Execution:

Collaborate with team to ensure alignment and integration of project objectives with overall business goals.
Monitor project timelines and budgets, identifying and addressing any issues or obstacles that may arise.
Manage multiple projects simultaneously, ensuring deadlines are met and objectives are achieved.
Monitor project milestones and provide regular updates on progress and outcomes.

Leadership and Teamwork:

Lead by example through actions that reflect the company's values and goals.
Strive for excellence in all tasks and responsibilities, aiming for quality and accuracy in work. Continuously seek opportunities for improvement and innovation.
Inspire and motivate others by setting high standards and demonstrating a strong work ethic.

Qualifications:

3+ years of executive level administrative experience within the real estate industry
Proactive and strategic thinker who can anticipate the needs of the owner and make informed decisions to facilitate the successful operation of the portfolio.
Strong organizational and communication skills
Ability to thrive in a dynamic and fast-paced environment.

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