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    Executive Administrative Assistant II - Baltimore, United States - Morgan State University

    Morgan State University
    Morgan State University Baltimore, United States

    6 days ago

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    Description
    The Executive Administrative Assistant will provide high-level executive, general office, and program support to the department.

    Will be responsible for understanding departmental policies and procedures, ability to use independent judgment regarding administrative issues as they arise, and skills to deal effectively with personnel both internally and externally will be key to your success.

    As part of your general office duties, you will provide support for scheduling, travel, correspondence, presentations, and event management.


    • Anticipates executive's course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the executive
    • Act as content owner for OHR intranet, and be responsible for writing, editing, and publishing
    content


    • Continually advise on lessons learned and ways to improve and create engaging content
    • Act as event coordinator to coordinate travel arrangements for department staff, as well as arrange and plan on-site/off-site meetings and department events
    • Compose and prepare correspondence, surveys, presentation materials, and reports.
    • Manage and coordinate complex, dynamic schedules including internal and external meetings, conferences, professional engagements, and travel for CHRO
    • Perform general administrative duties such as managing office supplies for the function, filing, organizing, etc.
    • Plan and facilitate logistics of OHR staff meetings.
    • Prepare PowerPoint presentations and communication as needed
    • Process the timely payment of HR department invoices and pro card payments into MSU's procurement software system
    • Provide high-level executive support to the CHRO, anticipate needs, and provide relief from administrative details. Handle confidential and time sensitive information with absolute discretion
    • Reviews and responds to meeting requests and invitations, and as appropriate, confers with the CHRO or exercises independent judgment on the CHRO's availability
    • Ensures the CHRO is provided with briefing materials for each event
    • Disseminates information from the CHRO to others
    • Submits travel and expense reimbursements for the CHRO
    • Processes highly sensitive paperwork
    • Monitors the office phone and greets office visitors
    • Orders supplies and maintains a well-stocked office
    • Perform other duties and coordinate special projects and activities as assigned
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