Administrative Assistant Iii - Baltimore, United States - Faculty Physicians Inc.

Faculty Physicians Inc.

Verified Company

Baltimore, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Provides senior level administrative support to a single executive, physician or team. Performs advanced administrative tasks, such as preparing correspondence, reports and memos, responding to and screening telephone calls. Requires working knowledge of institution policies, practices and procedures. Collects, compiles and analyzes complex information of a highly confidential nature. Performs special projects of a highly skilled nature. Exercises considerable discretion and independent judgment. May serve as lead worker to lower level administrative staff in the same department; and other duties as assigned.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) required
Three to five years related medical office experience
Accurate typing and data entry skills
Excellent organization skills
Working knowledge of software used by department
Proficiency in MSOffice (Word/Excel/PowerPoint/Outlook) is a must. Working knowledge of internet research tools
Knowledge of general customer service practices
Ability to deal effectively and diplomatically with team members and public
Ability to work in a team environment. Must be selfmotivated and selfstarter
Attention to details
Selfstarter and ability to work independently in a dynamic and rapid changing environment
Patients first
Always do the right thing
Leave it better than you found it
Drive at Mastery

ESSENTIAL FUNCTIONS

May draft and sign routine correspondence and replies to inquiries which do not require technical program knowledge if directed by supervisor.
Develops, implements, and maintains paper and electronic filing systems which meet department needs and satisfy requirements for retention and information security. Enters, updates, and retrieves information as needed. Independently creates reports as needed.
Researches, analyzes, and summarizes information and source materials for reports independently and communicates findings orally and in writing.
Receives and reads incoming correspondence and information. Summarizes and prioritizes review of

correspondence. Screens out items to be handled personally and forwards remainder with necessary background material.

Orders and maintains supplies and arranges for equipment maintenance. Reads and routes incoming mail, faxes and messages. Maintains filing system in organized manner.