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    Program Assistant - Chicago, United States - Family Rescue

    Family Rescue
    Family Rescue Chicago, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    TITLE: Program Assistant

    FT/PT: Full time 35 + hours per week, may include some evenings and weekends)

    CLASSIFICATION: Non-Exempt

    PAY GROUP: Level 13

    REPORTS TO: Program Director

    SUPERVISES: N/A

    FUNCTION: The Program Assistant-I performs varied clerical duties. The Program Assistant-I is responsible for file maintenance/record storage, and general office management. The Program Assistant-I is responsible for the all statistical data collection, management and report compilation. The Program Assistant-I may provide direct support to clients.

    ESSENTIAL DUITES & RESPONSIBILITIES:

    • Answers all incoming calls in a professional manner, transferring call to the appropriate department.
    • Takes detailed, accurate messages, and insures that the appropriate recipient receives them.
    • Answers routine requests for information on behalf of the program.
    • Performs basic clerical functions as requested; word processing, data entry, typing, filing, photocopying, and fax transmittals, store and update cumulative reports for program.
    • Collect and in put statistical data in to the computer.
    • Assists Program Director in securing necessary documentation for client files.
    • Maintain output of information on monthly reports as well as the monthly recaps.
    • Assist in the compilation of required or requested reports.
    • Assists the Program Director in maintaining an adequate inventory of office supplies.
    • Is responsible for the weekly upkeep of office equipment.
    • Assist with direct service to clients as needed.
    • Assist with special events as required.
    • Pick up and deliver mail to/from Administration office as well as distribute mail within the program.
    • Provide orientation on the use of office equipment and distribute supplies to staff members.
    • Other duties as assigned.

    MARGINAL DUTIES & REPOSNSIBILITES:

    • Assist in the upkeep (cleaning) of office space/building.
    • May be responsible for petty cash.

    QUALIFICATIONS:

    Education& Experience:

    • High School Diploma or GED
    • Certificate from an accredited School of Business or Program.
    • Minimally one (1) year of applicable experience.
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