Program Assistant, Operations - Chicago, United States - Greenheart International

Greenheart International

Verified Company

Chicago, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:
_ _Program Assistant, Operations_

Department: Greenheart Exchange Operations
Type: Temp
Start Date: May. 2024
Hours: 40 hours per week, Monday-Friday, 9:00 am
5:30 pm CT US
Location: Remote

About Us:

Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community.

We achieve our goals through a unique set of programs and initiatives fostering cultural exchange, eco-fair trade, volunteerism, personal development, and environmentalism.

Greenheart encompasses two main branches:
Greenheart Exchange and Greenheart Travel.

The Operations Department within Greenheart Exchange administers programs in the US for international participants, including the following BridgeUSA programs designated by the US Department of State: Secondary High School Exchange, Work and Travel, Intern and Trainee (Career Advancement Program) and Teach in the USA.

What we're looking for:

Some things you might do as a Program Assistant:

Update participant information and cancellations in Greenheart's database
Process insurance enrollments, date changes/extensions, and cancellations; and help ensure all participants have required coverage
Process invoices and credits as well as assist in answering stakeholders' questions
Process local coordinator payments
Ensure participant program date, flight and visa information is updated, corresponding with partner or participant contacts as needed to provide clarification
Assist Associate Director with special projects, including but not limited to: updating Greenheart internal and external resources and documents
Assist in everyday functions of the office including organizing supplies, filing, faxing, copying, data entry, mailings, answering phones.

Some qualifications you should have:

Bachelor's degree or equivalent experience highly preferred
Experience managing data and working in a customized database
At least 1 year of work experience, preferably in a nonprofit setting
Exceptional organization skills and attention to details
Ability to quickly assimilate information and learn new processes
Collaborative approach and excellent communication skills
Strong work ethic and time management skills while handling multiple projects
Excellent computer skills with competence in the Microsoft Office Suite, especially Microsoft Excel
Experience studying, volunteering, or working outside the U.S., and/or experience working in a multicultural and/or multilingual environment, a plus

To Apply:

Greenheart International is an Equal Opportunity Employer that does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, gender identity, genetic information, sex, marital status, disability, or status as a U.S. veteran._