Program Assistant, Field Activities - Chicago, United States - ACGME

ACGME

Verified Company

Chicago, United States

6 hours ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Title:

Program Assistant

Department:

Accreditation, Recognition, and Field Activities

FLSA Status:

Non-Exempt

Reports to:

Associate Director, Field Activities

The following describes the various aspects of the designated job.

Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the ACGME.

Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).

JOB OVERVIEW

Under supervision, reviews, edits, uploads, and maintains Site Visit Reports in the ACGME Accreditation Data System (ADS) to ensure compliance with departmental policies and guidelines.

Serves as the primary point of contact for Site Visit Reports with Accreditation Field Representatives and Review and Recognition Committees and prepares regular reports and summaries for the department.

ESSENTIAL FUNCTIONS
AND
RESPONSIBILITIES

Review, edit, track completion of changes to, and upload final Site Visit Reports into the Accreditation Data System per department guidelines and in a timely and accurate manner.
Provide editorial and quality assurance review for new Site Visit Report forms, Accreditation Data System notification letters, and letter codes.
Communicate with Accreditation Field Representatives on Site Visit Report corrections, answer questions, and provide ongoing education on identified areas for improvement.
Actively participate in operational improvements in Site Visit Report forms development and management and site visit scheduling.
Prepare regular reports, data tables, and visual charts to track and summarize data on key department metrics.
Provide administrative support to the Field Activities team with various projects.
Other duties as assigned.

SUPERVISORY RESPONSIBILITY
None

QUALIFICATIONS

Minimum

Two years of earned college credits (transcript must be provided)
Two to three years of general professional/administrative experience.
Proficient in Microsoft Word, Excel, Outlook, and other MS software.

Preferred- Bachelor's degree in a relevant field of study.
REQUIRED KNOWLEDGE, SKILL SETS,
AND ABILITIES

Strong attention to detail, accuracy, and followup skills.
Ability to work with clear guidelines and mínimal supervision.
Skilled in working under tight timelines and comfortable organizing and balancing multiple tasks and priorities simultaneously.
Ability to handle sensitive information with absolute confidentiality.
Ability to recognize and solve problems.
Demonstrated common sense and dependability.

WORK ENVIRONMENT/CONDITIONSThis position is based in a typical office environment with no specific or unusual physical or environmental demands. Most of the work performed is normally done in the ACGME office and/or home office with the typical physical demands of an office environment.**The ACGME is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. The ACGME welcomes differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, gender identity, or expression status. All applicants who share this goal are encouraged to apply.