Administrative Program Assistant - Chicago, United States - Female Strong

Description

The Administrative Program Assistant plays a pivotal role in supporting the operational and administrative functions of the Female Strong organization.

This position demands a highly organized and proactive individual with a strong background in administrative tasks and project coordination, ensuring smooth operations and effective support to the management team and staff.

• Manage and oversee the scheduling, logistics, and materials for board meetings and other organizational gatherings.
• Provide administrative support to the Board Members, Committees, and Program Teams as requested.
• Facilitate the organization and execution of organizational events, including registration, sponsorship coordination, and marketing efforts.
• Act as the primary point of contact for event participants, ensuring exceptional communication and organization.
• Collaborate with teams to maintain an organized events and grants calendar.
• Administer mailing lists, create and distribute newsletters, and handle communications via platforms like Mailchimp.
• Ensure database accuracy by maintaining data integrity, performing updates, and managing profiles.
• Process donations, generate acknowledgment letters, and prepare reports for development and financial reconciliation.
• Perform additional duties as needed to support the organization's objectives.

• Minimum 7 years of administrative experience, with proven ability to manage multiple tasks efficiently.
• Strong organizational and detailoriented skills, with a proactive approach to problemsolving.
• Excellent communication skills, both verbal and written, with experience in customer or clientfacing roles.
• Advanced proficiency in Microsoft Office and Google Suite; familiarity with CRM systems is highly preferred.
• Ability to work independently with mínimal supervision and maintain confidentiality.
• Flexibility to adapt to changing priorities and organizational needs.
• Associate's degree required, Bachelor's degree preferred; equivalent professional experience considered.

• Paid time off

• 8 hour shift

• Chicago, IL 60611: Relocate before starting work (required)