- Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.
- Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.
- Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval.
- Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
- Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
- Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
- Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
- Sets up meetings for Board Approval process.
- Keeps packages updated with new memos and policies as required.
- Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
- Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.
- Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
- Follows safety procedures and maintains a safe work environment.
- Other duties as required.
- Associates degree with concentration in business preferred, or equivalent combination of education and experience.
- Three (3) to Five (5) plus years of related work experience.
- Computer literacy: Intermediate proficiency in Microsoft Windows software.
- Must possess strong administrative background.
- Strong working knowledge of customer service principles and practices.
- Excellent interpersonal, office management and communications skills.
- Self-starter with excellent communication, interpersonal and customer service and telephone skills.
- Physical demands include ability to lift up to 50 lbs.
- Standing, sitting, walking and occasional climbing.
- Required to work at a personal computer for extended periods of time.
- Talking on the phone for extended periods of time.
- Ability to detect auditory and/or visual emergency alarms.
- Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
- Driving when necessary.
-
Administrative Assistant
2 days ago
City of Boca Raton, FL Boca Raton, United States._ · **GENERAL DEFINITION OF WORK**: · - Performs difficult skilled clerical and responsible administrative work undertaking a variety of assignments in a municipal office; does related work as required. Work is performed under general supervision. Supervision may be exercised ov ...
-
Administrative Assistant
1 week ago
G.M. Goldman & Assoc., Inc. Deerfield, United States**Responsibilities**: · - Perform general clerical duties, including data entry, scanning, and filing · - Greet visitors and provide excellent customer service · - Answer phone calls and direct inquiries to the appropriate staff members · - Schedule appointments and manage calend ...
-
Administrative Assistant to Advancement
1 day ago
Trustees of Deerfield Academy Deerfield, United StatesReporting to the Director of Advancement and taking direction from the Director of International Advancement, the Administrative Assistant to Advancement provides administrative support to the Director of Advancement and the Director of International Advancement. · **Primary Duti ...
-
Hospice Administrative Assistant
19 hours ago
Accord Hospice Deerfield, United StatesHospice Administrative Assistant · We are GROWING We need more staff to help with our patients. We focus on providing excellent patient care - by our team as a whole. · What You Will Do: · We are seeking compassionate and detail-oriented individuals to join our hospice care team ...
-
Administrative Assistant
1 week ago
Imperial Privacy Systems LLC Pompano Beach, United StatesImperial Privacy Systems is looking for an energetic Administrative Assistant to join our growing team. We are a Pompano Beach based manufacturer focused on the healthcare industry and have been in business for over 50 years. This role will be responsible for assisting the manage ...
-
Administrative Assistant
1 week ago
Tailor Maid Boynton Beach, United States**Job Description: Administrative Assistant (Maid Service Company)** · **Position Overview**: · **Responsibilities**: · - **Scheduling and Dispatching**: Coordinate cleaning appointments by scheduling service calls, assigning tasks to cleaning teams, and optimizing routes for eff ...
-
Parish Administrative Assistant
1 week ago
St. Henry Catholic Church Pompano Beach, United StatesThe _Full-time_ **Parish Administrative Assistant** is responsible for supporting Saint Henry Catholic Church by handling the day-to-day operations of the parish office. Primary duties are operating the main telephone (and extensions) and greeting visitors and callers, assessing ...
-
Administrative Assistant/bookkeeper
4 days ago
5th HQ Pompano Beach, United States**Job Title: Bookkeeper/Administrative Assistant** · **Location: Pompano Beach, FL** · **Overview**: · **Salary**: $40,000-$50,000/yr · **Responsibilities**: · - Manage payroll processes, including collecting timesheets, verifying accuracy, and processing payments. · - Collaborat ...
-
Administrative Assistant
2 days ago
OneWater Marine Fort Lauderdale, United StatesAdministrative Assistants at Denison Yachting are passionate about delighting customers and supporting the Charter Management Team in order to exceed their volume and margin bookings goals. The position is non-exempt. · **Duties & Responsibilities** · - As a member of the Denison ...
-
Administrative Assistant
1 day ago
Anthony Brunson P.A. Miramar, United StatesWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Firm Administrator, managers and employees, assisting in daily office needs and general adm ...
-
Administrative Assistant
2 days ago
GBS Group Miramar, United StatesLocation: Miramar, Florida · - In Office · **Salary**: $40k to $45k per year · **About the role**: · As an Administrative Assistant at GBS Group, your primary responsibility will involve closely collaborating with colleagues to fulfill administrative duties for accountants, manag ...
-
Administrative Assistant
19 hours ago
Concorde Career Colleges, Inc. North Hollywood, United StatesOverview: · ***: · **Administrative Assistant · - Nursing Progam**: · **Are you ready to be a driving force behind transforming healthcare education? Join our team as an Administrative Assistant supporting the Nursing Program at Concorde Career Colleges. Your key responsibilities ...
-
Bookkeeper/administrative Assistant
1 day ago
A-Max Air Conditioning, Inc. Pompano Beach, United States**Want to work with a team were you skills are appreciated?** · **Looking to work in a supportive environment where you can grow professionally?** · We are an established Home service (HVAC) company looking to hire a full-time Bookkeeper in Miami-Dade area. · **Benefits when you ...
-
Administrative Assistant
4 days ago
Kids S.P.O.T. Palm Coast, United StatesDue to our extreme growth within our pediatric care, we are looking for a Temporary Administrative Assistant to join our Kid SPOT Family. Our expanding clinical team will provide the opportunity for client care and support. Our core values are to inspire the trust of others and w ...
-
Administrative Assistant
1 day ago
Multilingual Psychotherapy Centers, Inc. West Palm Beach, United States**We are currently seeking a full time Administrative Assistant** · Works closely with management in different areas / departments within the agency (quality assurance, marketing, etc.) · - High School Graduate. · - Associates Degree in Marketing or Social Media Marketing preferr ...
-
Administrative Assistant
2 days ago
Moss Fort Lauderdale, United StatesMoss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasse ...
-
Administrative Assistant
1 week ago
AppleOne Employment Services Boca Raton, United StatesAdministrative Assistant with Corporate Event Planning Experience · Company Overview: · We are a dynamic and rapidly growing company committed to excellence in our industry. Our team is dedicated to delivering high-quality services and products to our clients. As we expand our op ...
-
Administrative Assistant
1 week ago
Ultimate Staffing Boca Raton, United StatesOur client is looking for an Administrative Assistant with excellent communication skills and an upbeat attitude to join their team in Delray Beach, FL. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and p ...
-
Administrative Assistant
1 week ago
LAND & SEA PROVISIONS LLC Pembroke, United States: · Who are we: · We are Land & Sea Provisions, a fast-growing concierge restaurant and hospitality wholesale company · What are we looking for: · Proficiency in Microsoft Office is a must-have for this role, and experience with Quickbooks would be an added advantage. · Job Detai ...
-
Administrative Assistant
4 days ago
Memorial Healthcare System Hollywood, United StatesAt Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience. · **Summary**: · ...
Administrative Assistant - Boca Raton, United States - FirstService Residential
Description
Job Overview:
As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
Your Responsibilities:
Skills & Qualifications:
Physical Requirements:
Schedule: Monday - Friday; 8:00am – 4:30pm
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation: $ $20.00 Hourly
Disclaimer:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
