Administrative Specialist - Washington D.C., United States - USAJobs

USAJobs Washington D.C., United States

3 weeks ago

Full time

Description

Duties

The incumbent will work closely with the Chief of the Defender Services Office (DSO) and the Deputy Chief. The ideal candidate will have experience working collaboratively with managers, senior level staff, and with colleagues in a complex and multi-faceted environment. The ideal candidate will also have a proven track record for producing detailed, accurate work products, and an impeccable reputation for maintaining confidentiality. Additionally, the incumbent must communicate with diplomacy, and possess excellent judgment, strong interpersonal, organizational, analytical, and written communication skills. The candidate must be able to work independently with minimal supervision as well as working collaboratively in a team with colleagues and external stakeholders.

Duties of the position include but are not limited to:

Assisting the Office Chief, Deputy Chief and Administrative Operations Staff Chief with preparing and maintaining highly confidential reports and gathering sensitive information and documents.

Assisting the Office Chief and Deputy Chief with preparing and maintaining recurring and requested office and business memos, letters, and reports in compliance with AO requirements.

Coordinating with office staff, which is comprised of attorneys and professional staff, to prepare reference materials and presentation media for the Office Chief and Deputy Chief to use when briefing judges, senior and executive level staff, and external stakeholders.

Assisting the DSO Temporary Duty (TDY) Liaison with posting announcements, coordinating start dates, shepherding MOUs, on-boarding and off-boarding.

Collaborating with Office Chief, Deputy Chief, and appropriate staff to update a wide variety of web-based communication and collaboration tools for DSO.

Providing administrative support to the Office Chief and Deputy Chief.

Supporting the overall mission of the Defender Services Office.

Requirements

Conditions of Employment

All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens / . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .
All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e- .
All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.

Qualifications

Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experiences providing professional executive level administrative support while working in multi-faceted environment to include working with senior level staff.

Education

This position does not require education to qualify.

Additional information

The AO is an Equal Opportunity Employer.

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