Chief Financial and Administrative Officer - Boston, MA, United States - Association of Children's Museums

Description

Chief Financial and Administrative Officer Description

Overview:

The Chief Financial & Administrative Officer (CFAO) is a strategic business partner to the President & CEO, an organizational leader, and an advocate of People and Culture; one who promotes and furthers the Museum's mission and values. The CFAO oversees the Museum's critical business, its financial, operational, and support functions. The CFAO reports to the President/CEO and serves on the Executive Team and the Senior Leadership Team. They also attend all Board meetings, Executive Committee meetings and retreats, and serve as staff liaison to the Board Finance Committee, the Audit Committee, the Facilities Committee, and the HR Committee. They oversee the management of the Museum's facility and property and its tenant rental operation, as well as HR, insurance, technology, legal and contract work.

The CFAO has the primary responsibility for overall financial reporting to the President & CEO and the Board of Trustees, ensuring its relevance and accuracy to allow leadership to make well-informed, timely decisions. They are a key leader in preparing and managing the annual budget, the museum's endowment, and its reserves and investments. The CFAO has three direct Museum reports, Senior Director of HR, Controller, and Senior Director, Tenant & Museum Administration/Operations. They also oversee the following Museum contract partners: building management, maintenance, security, corporate events, and IT, in addition to legal, audit, banking and asset management.

The CFAO plays a critical role in that they create and manage key departmental budgets and are charged with optimizing both the Museum's financial and operational resources and performance to ensure the fulfillment of the Museum's mission and vision.

Qualifications:

The CFAO must be a skilled financial and operational leader and should share in the Museum's values and commitment to mission.

Additionally, for this position we're looking for candidates that possess a combination of the following skills:

• Advanced degree with CPA preferred with years of leadership experience.

• Well-developed accounting and financial analytical skills.

• Experience with non-profit accounting and capital campaigns a plus.

• Direct experience in overseeing human resources and facilities management.

• Ability to negotiate complex agreements and situations.

• Ability to both lead and work within a team-based management structure.

• Demonstrated leadership/success as a creative thinker, strategic planner, and implementer.

• Demonstrated ability to motivate, delegate, manage for accountability, and work effectively with staff and board to meet/exceed annual performance goals.

• Demonstrated ability to manage multiple projects, in a fast-paced environment, maintain high standards and meet deadlines under pressure.

• A person of integrity, honesty, flexibility, resilience, and a sense of humor.

Job Responsibilities:

• Develop the annual operating budget in consultation with the Museum management team and the Board of Trustees' Finance Committee; develop future budget projections based on current data, anticipated revenues and expenses, staffing, and the Museum's Strategic Plan.

• Oversee departmental and divisional expenditures to ensure that they are in conformity with the budget and provide monthly reports of expenditures to departments.

• Oversee the annual audit and serve as the Museum's chief compliance and risk management officer.

• With the Board Treasurer and Finance Committee, manage the Museum's endowment and investment portfolio.

• Recommend actions related to all financial matters of the Museum.

• Support Board Committees on Finance, Investment, and Audit.

• Oversee banking, creditors, and bond debt, and uphold good relationships with banking partners.

• Coordinate, maintain, and monitor the Museum's contracts, legal services, and insurance programs and maintain internal controls and ensure adherence to them.

• Work with the senior staff to develop/revise the long-range strategic and financial plans.

• Assist staff in financial planning and management of projects and grants related to annual work plans and campaigns.

Property, Tenant, and Technology Operations

• Oversee all building services and maintenance, ensuring the facility is safe, clean, and highly functioning.

• Review and approve all major equipment purchases, building projects and requests.

• Oversee the Museum's tenant operation, ensuring the tenant spaces are leased, maintained, and marketed appropriately; act as BCM representative in any disputes.

• Supervise the Senior Director, Tenant & Museum Administration/Operations, and all Museum contract partners.

• Support the Board Facilities Committee.

• Develop capital investment plans for Museum facilities and determine annual capital expenditures; provide information for facilities grants as needed.

• Oversee business partnerships that relate to the Children's Wharf site, such as boating operations, and Milk Bottle vendors.

Human Resources

• Oversee the Museum's Senior Director of HR and serve as staff liaison to Board HR development of job descriptions, hiring procedures and staff management.

• In partnership with the Senior Director of HR, oversee recruitment of staff, development of job descriptions, hiring procedures and staff management.

• Collaborate with HR on compensation matters and engage comp studies as needed.

• Oversee and negotiate the museum's benefit plans, including health, dental, retirement.

• Work with Senior Director of HR to ensure Museum is compliant with federal and state employment, labor and benefits regulations and support the implementation of newly added mandates.

• In partnership with Senior Director, oversee employee relations including personnel issues, coaching, and mentoring, professional development, training, performance plans, the annual review process, staff recognition and engagement.

• Uphold and advocate for the Museum's EDI Mission, ensuring that HR practices and policies are inclusive and equitable; support the Museum's EDI survey and address results with strategies to improve Museum culture.

Deadline: 03/21/2025

Date Listed: 03/21/2024

Web Address:

Job Status: Full Time

Exemption Status: Exempt

Salary: $175,000 - $225,000

Application Instructions: Contact Liz Lombard and Angie Sessoms of Koya Partners have been exclusively retained for this search. To express your interest in this role please fill out our Talent Profile: or email Angie directly at All inquiries and discussions will be considered strictly confidential. Koya Partners is committed to providing reasonable accommodation to individuals living with disabilities. If you are a qualified individual living with a disability and need assistance expressing interest online, please email If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process. About Koya Partners Koya Partners, a part of Diversified Search Group, is a leading executive search and strategic advising firm dedicated to connecting exceptionally talented people with mission-driven clients. Our founding philosophy—The Right Person in the Right Place Can Change the World—guides our work as we partner with nonprofits & NGOs, institutions of higher education, responsible businesses, and social enterprises in local communities and around the world. To learn more, please visit Koya Partners website: