Administrative Assistant/Office - Cambridge, MA, United States - Icon VendorPass and Affiliates

Icon VendorPass and Affiliates Cambridge, MA, United States

3 weeks ago

Description

Position Title:
Administrative Assistant II

Location:
Cambridge, Ma

Pay Rate:
$35/hr (+benefits)

Assignment Length: 1-year W2 Contract

Schedule:
Mon-Fri (9am-5pm)

Industry:
Pharmaceutical

Job Description
Provide general administrative support to one or more managers.
Provide administrative support requiring a complete knowledge of department functions.

Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses Exercise discretion in handling of confidential material and information.

Assist in special projects as assigned.
Recommends improvements on administrative procedures and implements changes.
Responsible for organization and maintenance of department filing system including potentially confidential data.
Ensure department supplies needs are met.
Manage department communication for manager(s) including mail and email.
Respond to various inquiries for information according to general guidelines.
Coordinate meetings, maintains calendars, makes travel arrangements, etc.
May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
May provide guidance and training to less experienced administrative staff.

Contacts are frequent with individuals representing other departments, and/or representing outside organizations Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.

Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.

Generally receive no instructions on routine assignments while under limited supervision Receive general instructions on new work, which is generally reviewed upon completion.

Basic Qualifications
High School Diploma or GED and 5+ year's administrative experience
Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)

Preferred Qualifications
Bachelor's Degree strongly preferred or Secretarial Certificate
Experience with SharePoint content administration
Experience supporting senior-level business leaders in a pharma or biotech environment
Experience in audit
Familiarity with pharma industry and Business organization in particular
Excellent verbal and written communication skills
High ethical standards, maintenance of confidentiality
Ability to prioritize effectively
Ability to navigate organization with minimal direction, in support of completing task
Strong initiative, tact, communication, and interpersonal skills a must
Organized and committed

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