Part Time Office Assistant - Boston, United States - ThinkArgus

Description

Argus, a 30-year-old Boston-based marketing agency, is on the search for a PT Office Assistant with strong organizational and interpersonal skills who wants to be the right hand administrator to our CEO & Managing Director.

At Argus, we use marking as a force for good by working with organizations that close gaps in health, wealth, climate, culture, and education.

• Oversee and support all administrative duties in the office and ensure smooth business operation
• Support CEO and Managing Director with critical administrative duties including calendar scheduling, travel, corporate events, and external communications
• Schedule meetings, book conference rooms, and provide administrative support during key internal meetings
• Manage ordering & stocking of office provisions (e.g. office supplies, snacks, kitchen supplies) and proactively replenish stock as necessary to maintain inventory levels
• Support onboarding and offboarding processes—provision computers and peripherals for new employees, provide office tours, ensure new hires have required technical setups, and serve as a key point of contact during the onboarding process
• Productively respond to colleagues' inquiries around office or building matters
• Liaise with building management and the building security group on an asneeded basis, including registering guests to the office
• Serve as the primary point of contact for all deliveries of packages, mail, etc.
• Compile information for new business activity through COMBUYS system and manage filing of contracts (digitally and in physically)
• Assist with office layout planning and office moves

• Minimum of 1 year experience in an office environment, preferably in an administrative or coordinator capacity
• Strong time management, prioritization, and keen attention to detail
• Excellent communication and commitment to followthrough
• Sound problemsolving skills and a willingness to help
• Experience with Microsoft Office and Google Office Suite
• A resultsoriented mindset
• Good judgment and are motivated to take the initiative and own tasks, processes, or projects
• Ability to work collaboratively with colleagues for successful project completion

Regardless of race, gender, religion, sexual orientation, age, or ability, we believe that our workplace is at its best when everyone is their most authentic self.

We offer a competitive salary, high quality benefits, a beautifully designed downtown Boston workspace and the best office community around.