Jobs
>
Joliet

    office assistant ii - Joliet, IL, United States - Joliet Junior College

    Joliet Junior College
    Joliet Junior College Joliet, IL, United States

    1 week ago

    Default job background
    Part time
    Description

    Position Title:

    Office Assistant II

    Job Description:


    POSITION TITLE:
    Office Assistant


    II

    STATUS:
    Part time


    DEPARTMENT:
    Student Development


    DIVISION:
    Admissions


    CLASSIFICATION:
    Non-exempt


    UNION:

    TOSSC

    REPORTS TO:
    Director of Admissions and Recruitment


    PLACEMENT:
    Clerical Grade 6


    MINIMUM PAY RATE:
    $16.47 per hour

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    The student population at the college is diverse in ethnicity, gender, language, age and background.

    Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

    POSITION SUMMARY

    The office assistant
    IIserves as the first point of contact for the Admissions Office. Provides general information about the college, campus functions, and other assistance to customers.

    Under the direction of the Director of Admissions, provides support for the Admissions Office programs, events, fairs, and related student activities.

    Supports the supervision of student workers.

    Maintains a high degree of confidentiality; provides excellent customer service students, parents, faculty, and college personnel; is dependable, and exercises good judgment in resolving issues.

    Must be available to work afternoon and evening hours for evening vacancy. Maintain lobby resources and waiting area for students and visitors.

    ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES


    • Effectively and professionally communicate with customers, providing excellent customer service. 2. Receive and direct visitors, handle phone calls, take and relay messages, provide requested information regarding the college and its programs and procedures. Prioritize and distribute mail. 3. Review and evaluate high school transcripts for placement measures such as geometry equivalency, chemistry equivalency, and any other placement measures based on high school transcript data established by the institution.
    • Receive, research, review, and process student's records in regards to residency, applications, placement information and other necessary documentation.
    • Prepare, maintain, and process admissions documents (high school transcripts, ACT/SAT scores, address changes, name corrections, etc.) related to the admission process and office by inputting data and updating information in the operating system.
    • Assist with onboarding, training and development of student workers.
    • Provide technical support to outside department and students pertaining to admissions procedures and protocols.
    • Prepare data related to incoming emails, phone calls, and in-person visitors as needed for executive management.
    • Prepare and organize incoming Admissions documents to be imaged into the student file according to procedures, which includes document analysis and provides quality control for the department. 10. Responsible for document scanning, identifying imaged documents and assigning appropriate index based upon pre-determined parameters and ensure quality of image.
    • As assigned, support all activities and related priorities for the Admissions department including campus tours, on campus recruitment events.
    • Follows procedure to prepare student documents for follow up communication.
    • Assist with training and development of student workers and new department employees. 14. Performs other related duties as assigned.
    • Assist other enrollment center front line areas as needed.
    MINIMUM QUALIFICATIONS


    • High school diploma or equivalent.
    • One (1) years of modern office experience.
    • Detail oriented, a self-starter, with effective organizational skills and the ability to handle a variety of tasks and responsibilities.
    • Current computer and internet skills, with knowledge of Microsoft Suite.
    • Strong verbal and written skills, and ability and willingness to work cooperatively and confidentially with a diverse population.
    • Attentiveness to detail, efficient organizational skills, initiative and ability to produce high-quality work.
    • Ability to work responsibly with minimal supervision.
    • Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence. 9. Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.
    PREFERRED QUALIFICATIONS


    • Associate's Degree
    • Two (2) or more years related experience.
    • Knowledge and/or experience with Colleague and Workday software.
    • English and Spanish verbal and written communication proficiency.
    • Demonstrated multicultural competence.
    PHYSICAL DEMANDS


    • Normal office physical demands.

    WORKING CONDITIONS

    • Admissions office environment
    • Admissions Office regular hours of operation are 8:00am -6:00pm, Monday - Thursday and 8:00am4:30pm on Fridays.
    • Occasional evening and weekend hours may be required for admissions events and special office hours during peak times.
    Full Time/Part Time:

    Part time

    Union (If Applicable):


    TOSSC
    Scheduled Hours:

    28
  • SeniorDent Inc

    Office Assistant

    3 days ago

    SeniorDent Inc Joliet, United States

    As an Administrative Assistant, you will help assist in daily clerical duties. · **Your Day-to-Day**: · - Data entry, mailings · **What You bring to the Team**: · - Be a fast learner · - Multi-task with accuracy · - Excel Spreedsheets · - Proficient in MS Office, and PDF software ...

  • AUNT MARTHAS HEALTH AND WELLNESS INC

    Medical Office Assistant

    1 week ago

    AUNT MARTHAS HEALTH AND WELLNESS INC Joliet, United States

    Aunt Martha's Health and Wellness boldly commits to supporting the well-being of our communities, ensuring equity in access and delivering exceptional care inspired by a culture of innovation. We are taking a responsible approach to creating environments that allow us to do what ...

  • Brookdale Home Health

    Office Assistant

    5 days ago

    Brookdale Home Health Naperville, United States

    We are hiring for a home health Office Assistant for our Naperville office. · At Brookdale Home Health, a part of LHC Group, we embrace a culture of caring, belonging, and trust and enjoy the meaningful connections that come from it: for the whole patient, their families, each ot ...

  • American homes real estate

    Office Assistant

    5 days ago

    American homes real estate Bloomingdale, United States Part time

    Office assistant job, full time from 9am to 1pm Mon-Fri in our Bloomingdale office on lake st. · Able to multi task, and attention to details. · **Duties**: · - We are both mortgage and real estate company, help with paperwork as directed. · - Sometimes running errands or even go ...

  • Expressive Speech and Voice Therapy

    Office Assistant

    1 week ago

    Expressive Speech and Voice Therapy Naperville, United States

    Overview: · We are seeking a highly organized and detail-oriented Office Assistant to join our team at Expressive Speech and Voice Therapy. As an Office Assistant, you will help with day-to-day functions of the office, reaching out to clients, and This is a part-time position wit ...

  • Miracle Ear Hearing Ctr.

    Office Assistant

    1 week ago

    Miracle Ear Hearing Ctr. Melrose, United States

    **Responsibilities** · - Organize office and assist associates in ways that optimize procedures · - Sort and distribute communications in a timely manner · - Create and update records ensuring accuracy and validity of information · - Schedule and plan appointments · - Monitor lev ...

  • American homes real estate

    Office Assistant

    3 days ago

    American homes real estate Bloomingdale, United States

    Office assistant job, full time from 8:30am to 5pm Mon-Fri in our Bloomingdale office on lake st. · Able to multi task, and attention to details. · **Duties**: · - We are both mortgage and real estate company, help with paperwork as directed. · - Sometimes running errands or even ...

  • Diamond Pool & Spa, Inc.

    Office Assistant

    2 days ago

    Diamond Pool & Spa, Inc. Bridgeview, United States

    **Job Summary**: · The Office Assistant performs duties assigned regarding daily operations of all departments (pool/spa service and holiday lighting). In this position, one is responsible for efficiently performing general office support tasks and customer service in a fast-pace ...

  • Resolve Hrs

    Office Assistant

    12 hours ago

    Resolve Hrs Dixmoor, United States

    Job Overview: · **Job Type**: Temp-to-hire · Pay: $ $20.00 per hour · Expected hours: 40 per week · **Benefits**: · - Dental insurance · - Health insurance · - Paid time off · - Vision insurance · Work Location: In person ...

  • Good Hope Healthcare & Home Health

    Office Assistant

    5 days ago

    Good Hope Healthcare & Home Health Evergreen Park, United States

    call caregivers to make sure clock in and out · check the clockwork · print and input referrals, scan to client file · call for applicants · hire for employment of clients · answer phone calls from clients and caregivers · answer phone calls from care coordinators · call for insu ...

  • Accents Lighting

    Office Assistant

    1 week ago

    Accents Lighting Joliet, United States

    Job Description · Job DescriptionWe are seeking an office assistant to join our team You will perform clerical and administrative functions to drive our company's success. · Responsibilities include (but are not limited to): answering phones and emails quickly and in a profession ...

  • Spectrum Innovations

    Office Assistant

    1 week ago

    Spectrum Innovations Kendall, United States

    We are looking for a communicative and open-minded office assistant in full-time for a long-term position. The company is a successful and locally established business in the electrical industry, located in 28195Bremen . They provide exciting customers worldwide with the latest p ...

  • Matrix Dynamics

    Office assistant

    2 weeks ago

    Matrix Dynamics Braidwood, IL, United States Freelance

    YoungCapital is a recruiting company that connects candidates (m/f/d) with suitable companies. In addition, we also work with external companies that publish their job advertisements with us, but recruit themselves. In this case, we have no influence on the content of the job adv ...

  • Joint Relief Institute

    Assistant Office Manager

    1 week ago

    Joint Relief Institute Orland Park, United States

    **Orland Park Office Required Hours** · **Monday - Friday: 8:00am - 4:00pm** · **Job Title: Assistant Office Manager** · **Location: Joint Relief Institute - Orland Park Office** · ** / Hourly / Non-Exempt** · **Salary: $18 - $20 per hour, commensurate with experience** · **About ...

  • KRAMER TREE SPECIALISTS

    Phc Office Assistant

    1 week ago

    KRAMER TREE SPECIALISTS West Chicago, United States

    **The following is a list of specific duties, which are considered to be essential functions of the Office / Clerical Assistant position. The list is not exhaustive, as all positions at Kramer Tree Specialists The employee who occupies this position is expected to assume any/all ...

  • Good Hope Homehealth

    Office Assistant/caregiver

    3 days ago

    Good Hope Homehealth Evergreen Park, United States

    Duties: · Must has office experience and can assist in the office part time. Must be a team player. Client care comes first before assisting in the office. We need an office assistant that has caregiver experience working with clients · assist with the scheduling of caregivers an ...

  • Scientific Dust Collectors

    Office Administrative Assistant

    2 days ago

    Scientific Dust Collectors Alsip, United States

    We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for our small professional manufacturing office in Alsip, IL. Duties of the Administrative Assistant include providing support to our managers and employees, assist ...

  • myOrthos

    Assistant Office Manager

    6 days ago

    myOrthos Naperville, United States

    myOrthos and Pasha Orthodontics are looking for an Assistant Office Manager. The Assistant Office Manager is responsible for specific administrative duties in a practice. This individual is responsible for helping the Office Manager in overseeing the staff, the financial health o ...

  • Collegis Education

    Office Administrative Assistant

    1 day ago

    Collegis Education Oak Brook, United States

    This is a highly visible position that carries out general office and administrative tasks such as greeting guests, answering phones, maintaining conference room calendars, ordering office and kitchen supplies, arranging building requests and helping with various other requests. ...

  • Joliet Junior College, IL

    Office Assistant II

    1 week ago

    Joliet Junior College, IL Joliet, United States

    Position Title: · Office Assistant II · Job Description: · POSITION TITLE: Office Assistant II · STATUS: Part time · DEPARTMENT: iCampus · DIVISION: Academic Affairs · CLASSIFICATION: Non-exempt · UNION: TOSSC · REPORTS TO: Director of iCampus · PLACEMENT: CLER PT 6 · MINIMUM PAY ...