Office Assistant II - Joliet, United States - Joliet Junior College, IL

Joliet Junior College, IL Joliet, United States

3 days ago

Description

Position Title:
Office Assistant II

Job Description:

POSITION TITLE:
Office Assistant

II

STATUS:
Part time

DEPARTMENT:
iCampus

DIVISION:
Academic Affairs

CLASSIFICATION:
Non-exempt

UNION:

TOSSC

REPORTS TO:
Director of iCampus

PLACEMENT:
CLER PT 6

MINIMUM PAY RATE:
$16.47 per hour

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background.

Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

POSITION SUMMARY

This position serves as Serves as clerk to the Adjunct Faculty Center, which requires a high level of confidentiality, professionalism, and efficiency.

Position has a variety of clerical and secretarial duties requiring the exercise of discretion. Considerable judgments, initiative, and independent action in establishing or adapting work procedures to new situations are required. Work requires knowledge of the policies and procedures within the department and college system.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES

Respond to adjunct faculty inquiries regarding college procedures. Provide support with the use of computer and office equipment in the Center.
Answer phone calls, take and relay messages. Distribute adjunct faculty mail.
Handle emergency absence reporting, room conflicts and faculty/student communication issues.
Process, create, and publish results of student course evaluations.
Process equipment and supply requests, work orders and other facility related requests.
Prepare and type correspondence, documents, internal and external reports, and other related materials. Update and maintain distribution lists, wall mounted computer displays/announcements, handouts, department manual, and files.
Maintain a high level of confidentiality related to students, faculty and staff.
Work collaboratively across college departments and with individuals.
Plan and schedule appointments, events, and maintain calendars.
Notify department chairs and secretaries of instructor notices related to tardiness or absence.
Review office procedures and suggest necessary changes.
Participate in achieving departmental and college goals and objectives.
Perform related duties as assigned.

MINIMUM QUALIFICATIONS

High school degree or equivalent.
Three (3) years of progressively responsible clerical experience.
Extensive personal computer skills and a thorough knowledge of software applications including Microsoft Office and Excel, Student Information Systems such as Datatel or Workday, e-mail, and Internet.
Effective organizational and interpersonal skills.
Ability to work effectively in a fast-paced, customer-focused and rapidly-changing environment.
Self-motivated, self-directed work ethic, and enthusiastic contributing team member.
Ability to establish and maintain cooperative and effective working relationships with other members of the college and community, displaying cultural competence as well as emotional intelligence.
Demonstrated commitment to the college's core values of respect and inclusion, sustainability, integrity, collaboration, humor and well-being, innovation and quality.

PREFERRED QUALIFICATIONS

Associate's degree.
English and Spanish verbal and written communication proficiency.
Demonstrated multicultural competence.

PHYSICAL DEMANDS

Normal office physical demands.
Ability to travel between campus locations and to and from community events.
Ability to travel in state and nationally.

WORKING CONDITIONS

Duties are performed indoors in the usual office and/or outdoor environment.

Internal candidates must adhere to the terms of employment regarding length of time in current position as outlined in their union contract.

Full Time/Part Time:
Part time

Union (If Applicable):

TOSSC

Scheduled Hours:
28

Office Assistant

1 week ago

SeniorDent Inc Joliet, United States

As an Administrative Assistant, you will help assist in daily clerical duties. · **Your Day-to-Day**: · - Data entry, mailings · **What You bring to the Team**: · - Be a fast learner · - Multi-task with accuracy · - Excel Spreedsheets · - Proficient in MS Office, and PDF software ...
Office Assistant/bookkeeper

2 days ago

Wood Street Cabinet Inc Joliet, United States

**About us** · Wood Street Cabinet Inc is a growing small family owned and operated business. We have a showroom in Mokena, IL and a production facility in Joliet. · We specialize is creating custom kitchens · **Job Overview**: · - we will train the right person, as long as they' ...
Medical Office Assistant

2 weeks ago

AUNT MARTHAS HEALTH AND WELLNESS INC Joliet, United States

Aunt Martha's Health and Wellness boldly commits to supporting the well-being of our communities, ensuring equity in access and delivering exceptional care inspired by a culture of innovation. We are taking a responsible approach to creating environments that allow us to do what ...
Office Assistant

1 week ago

Moving Services Inc Mokena, United States

Looking for an exciting opportunity in Mokena, IL? Look no further **Callaghan's Moving Services Inc.** is hiring a **full-time Office Assistant - Dispatcher** to join our team. · But why should you join us? We're glad you asked · **BECOMING OUR OFFICE ASSISTANT - DISPATCHER** · ...
Office Assistant

1 week ago

Brookdale Home Health Naperville, United States

We are hiring for a home health Office Assistant for our Naperville office. · At Brookdale Home Health, a part of LHC Group, we embrace a culture of caring, belonging, and trust and enjoy the meaningful connections that come from it: for the whole patient, their families, each ot ...
Office Assistant

2 weeks ago

Expressive Speech and Voice Therapy Naperville, United States

Overview: · We are seeking a highly organized and detail-oriented Office Assistant to join our team at Expressive Speech and Voice Therapy. As an Office Assistant, you will help with day-to-day functions of the office, reaching out to clients, and This is a part-time position wit ...
Office Assistant

1 week ago

Diamond Pool & Spa, Inc. Bridgeview, United States

**Job Summary**: · The Office Assistant performs duties assigned regarding daily operations of all departments (pool/spa service and holiday lighting). In this position, one is responsible for efficiently performing general office support tasks and customer service in a fast-pace ...
Office Assistant

2 weeks ago

Miracle Ear Hearing Ctr. Melrose, United States

**Responsibilities** · - Organize office and assist associates in ways that optimize procedures · - Sort and distribute communications in a timely manner · - Create and update records ensuring accuracy and validity of information · - Schedule and plan appointments · - Monitor lev ...
Office Assistant

1 week ago

American homes real estate Bloomingdale, United States

Office assistant job, full time from 8:30am to 5pm Mon-Fri in our Bloomingdale office on lake st. · Able to multi task, and attention to details. · **Duties**: · - We are both mortgage and real estate company, help with paperwork as directed. · - Sometimes running errands or even ...
Office Assistant

1 week ago

American homes real estate Bloomingdale, United States Part time

Office assistant job, full time from 9am to 1pm Mon-Fri in our Bloomingdale office on lake st. · Able to multi task, and attention to details. · **Duties**: · - We are both mortgage and real estate company, help with paperwork as directed. · - Sometimes running errands or even go ...
Office Assistant

1 week ago

Good Hope Healthcare & Home Health Evergreen Park, United States

call caregivers to make sure clock in and out · check the clockwork · print and input referrals, scan to client file · call for applicants · hire for employment of clients · answer phone calls from clients and caregivers · answer phone calls from care coordinators · call for insu ...
Office Assistant

1 week ago

Resolve Hrs Dixmoor, United States

Job Overview: · **Job Type**: Temp-to-hire · Pay: $ $20.00 per hour · Expected hours: 40 per week · **Benefits**: · - Dental insurance · - Health insurance · - Paid time off · - Vision insurance · Work Location: In person ...
Office Assistant

2 weeks ago

Spectrum Innovations Kendall, United States

We are looking for a communicative and open-minded office assistant in full-time for a long-term position. The company is a successful and locally established business in the electrical industry, located in 28195Bremen . They provide exciting customers worldwide with the latest p ...
Office Assistant

1 week ago

Accents Lighting Joliet, United States

Job Description · Job DescriptionWe are seeking an office assistant to join our team You will perform clerical and administrative functions to drive our company's success. · Responsibilities include (but are not limited to): answering phones and emails quickly and in a profession ...
Office assistant

3 weeks ago

Matrix Dynamics Braidwood, IL, United States Freelance

YoungCapital is a recruiting company that connects candidates (m/f/d) with suitable companies. In addition, we also work with external companies that publish their job advertisements with us, but recruit themselves. In this case, we have no influence on the content of the job adv ...
Assistant Office Manager

3 days ago

Joint Relief Institute Orland Park, United States

**Orland Park Office Required Hours** · **Monday - Friday: 8:00am - 4:00pm** · **Job Title: Assistant Office Manager** · **Location: Joint Relief Institute - Orland Park Office** · ** / Hourly / Non-Exempt** · **Salary: $18 - $20 per hour, commensurate with experience** · **About ...
Assistant Office Manager

2 weeks ago

Joint Relief Institute Orland Park, United States

**Orland Park Office Required Hours** · **Monday - Friday: 8:00am - 4:00pm** · **Job Title: Assistant Office Manager** · **Location: Joint Relief Institute - Orland Park Office** · ** / Hourly / Non-Exempt** · **Salary: $18 - $20 per hour, commensurate with experience** · **About ...
Office Administrative Assistant

1 week ago

Collegis Education Oak Brook, United States

This is a highly visible position that carries out general office and administrative tasks such as greeting guests, answering phones, maintaining conference room calendars, ordering office and kitchen supplies, arranging building requests and helping with various other requests. ...
Office Administrative Assistant

1 week ago

Scientific Dust Collectors Alsip, United States

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks for our small professional manufacturing office in Alsip, IL. Duties of the Administrative Assistant include providing support to our managers and employees, assist ...
Office Assistant/caregiver

1 week ago

Good Hope Homehealth Evergreen Park, United States

Duties: · Must has office experience and can assist in the office part time. Must be a team player. Client care comes first before assisting in the office. We need an office assistant that has caregiver experience working with clients · assist with the scheduling of caregivers an ...