Jobs
>
Austin

    Engineering Administrative Assistant - Austin, United States - VIP Tech

    Default job background
    Description

    Job Description

    Job Description

    Engineering Administrative Assistant

    JOB SUMMARY

    Provide all project-based administrative support to the engineering department, including Associate

    Principals, Project Managers and Team Leads.

    ESSENTIAL RESPONSIBILITIES

    Assist Associate Principals, Project Managers and Team Leads with all project-based administrative

    needs

    Log in and track submittals, RFIs, etc. by project

    Scan and track reviewed submittals and RFI responses

    Generate AIA documents

    Maintain specs by project (initial list, process edits, and final prints)

    Prepare CADD/Revit Release Forms

    Conduct all uploads/downloads relating to FTP sites and notify those required

    Scan/rotate/rename sealed drawings for electronic mailing

    Convert project documents to jpeg or pdf format as requested

    Serve as back-up to Administrative Assistant II/Receptionist to cover telephones during designated

    lunch time

    Assist Executive Assistant as needed

    Other duties as assigned

    KNOWLEDGE AND SKILL REQUIREMENTS

    Basic reading, writing, and arithmetic skills required

    Knowledge of telephone protocol

    Knowledge of Microsoft Office

    Professional verbal and written communication skills

    Ability to type 50 wpm

    Minimum five (5) years of experience in architecture and/or engineering professions is a major plus. At least 2 years experience in this field is required.

    EDUCATION REQUIREMENTS

    High school diploma or equivalent

    Company DescriptionVIP Staffing is a regional staffing company specializing in filling temporary, temp-to-hire and permanent placement positions. We command excellence from our employees, provide superior customer service, support generous community involvement all while strengthening our position as a leader and innovator in the staffing industry

    Company Description

    VIP Staffing is a regional staffing company specializing in filling temporary, temp-to-hire and permanent placement positions. We command excellence from our employees, provide superior customer service, support generous community involvement all while strengthening our position as a leader and innovator in the staffing industry


  • Viking Tactical Security Group Austin, United States

    Job Overview: · We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to ensure the smooth operation of our office. This is a full-time position with competitive pay. · * ...


  • Universal Technical Institute Austin, United States

    Overview: · Helps the Functional Department be successful by providing administrative support to leaders and staff, and assists UTI in maintaining our accreditation by maintaining files and compiling needed documents and information. · **Responsibilities**: · - Helps the Function ...


  • University of Texas at Austin Austin, United States

    Job Posting Title: · Administrative Assistant · - Hiring Department: · Special Education · - Position Open To: · All Applicants · - Weekly Scheduled Hours: · 40 · - FLSA Status: · Non-Exempt · - Earliest Start Date: · Immediately · - Position Duration: · Expected to Continue Unti ...


  • Lupe Tortilla Mexican Restaurants Austin, United States

    **RESTAURANT ADMINISTRATIVE ASSISTANT** · **Looking for talented individuals with career advancement goals** · **$15.00 and up - DOE** · **WE OFFER**: · - Family friendly schedule 8am to 3pm Mon-Fri · - Paid vacation 1 week after 1 year · - Discounted meal benefits · - Employer s ...


  • Wise Up Creative Austin, United States

    **Job Title: Administrative Assistant** · **Position Overview**: · **Responsibilities**: · - Manage and maintain executives' schedules, appointments, and travel arrangements. · - Assist in the preparation of reports, presentations, and correspondence. · - Coordinate meetings, con ...


  • Microsoft Austin, United States

    **Administrative Assistant (Contract)** · - Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Micro ...


  • Meadows Of Wickenburg Inc Austin, United States

    **This is where you change your story** · - At Meadows we understand that new directions to career advancing and improvement can be scary, but we are excited to offer you a possible new rewarding chapter with us Come join us in transforming lives_ · **Who are we?** · - We have be ...


  • Platform Accounting Group Austin, United States

    Our Administrative Assistants are a key part of our front office team helping clients and providing support services for our accounting staff in a variety of functions. You will provide a variety of clerical and administrative services to our team. Your can-do attitude and organi ...


  • My Friend's House Child Development Center Austin, United States

    **We are looking to add a professional, dedicated, flexible, and dynamic Administrative Assistant to our incredible and successful team We are looking for someone who will assist and support our management team in all aspects of operation of the Child Care center, to include fili ...


  • Raba Kistner Inc. Austin, United States

    Project Control, a subsidiary of Raba Kistner, is a Program and Project Management firm. Our purpose is to build a better and more sustainable world for our employees, their families, our clients, and the communities we serve. Our Core Values are: · - _ Community "We care for our ...


  • Electroninks Austin, United States

    In this role, you will perform a variety of administrative duties, including but not limited to, ordering office supplies, managing visitor and employee accommodations, and supporting employee recognition and celebration outings. To be successful in this role, you will have a wor ...


  • Office of State Senator Judith Zaffirini Austin, United States

    Senator Judith Zaffirini is seeking a highly organized and efficient Temporary Administrative Aide to assist with the management, storage, organization, and transportation of both physical and digital documents on a short-term basis until August. This role is key in ensuring the ...


  • Abbott Laboratories Austin, United States

    Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medic ...


  • Leadstack Inc Austin, United States

    What you'll do: · Communications: · Corporate event planning: · Travel Management: · What you'll bring: · - Extensive day to day and long term calendar management. · - Coordinate/liaise with cross functional assistants to schedule cross functional meetings. · - Organize and prior ...


  • Realtor Careers Austin, United States

    **What you'll do**: · **Communications**: · - Extensive day to day and long term calendar management. · - Organize and prioritize daily schedules; arrange appointments, meetings and events, schedule/manage complex itineraries for business travel, and maintain calendars. · - Work ...


  • Fire Gallery LLC Austin, United States

    the Administrative Assistant is responsible for handling all administrative requests. · RESPONSIBILITIES: · - Answer and direct Phone Calls · - Data Entry · - Organize and Schedule Appointments · - Assist in the preparation of Reports · - Maintain a Filing Systems · - Order offic ...


  • Cousins Employees LLC Austin, United States

    **Job Summary**: · The Administrative Assistant is a front line position who assists building tenants, contractors, managers and visitors daily and requires strong customer service and organizational skills. Responsibilities include, but are not limited to: appropriately handling ...


  • Orsted Austin, United States

    Imagine a future where you're part of a dynamic and growing workplace that develops large-scale wind power projects · Join the US Facilities team and become the Administrative Assistant, acting as the director of first impressions of the Providence corporate office. In this role ...


  • Lobos Hospitality Austin, United States

    Job Summary: · We are seeking an organized and detail-oriented Administrative Assistant to join our team. · **Duties**: · - Reconciliation of daily cash handling and invoice coding · - Compile periodic reports as requested · - Assist with bill pay and invoicing tasks · - Assist w ...


  • Catholic Charities of Central Texas Austin, United States

    **JOB SUMMARY** · The Administrative Assistant assists staff with supporting the activities and services of the Refugee Support Services Program and Immigration Legal Services Program. · **MINISTERIAL CHARACTER** · Catholic Charities is a religious organization founded by the Cat ...